Office Coordinator - Real Estate Agent

System One
Toms River, New Jersey
Full Time

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Job Title: Office Coordinator - Real Estate Agent
Location: Toms River, NJ

Type: Direct Hire
Compensation: $65,000 - $75,000+ (based on experience) + team performance incentives (typically around 1K - 2K per month)
Work Model: Requires 100% onsite office work in Toms River, NJ (Remote work is not available)
Hours: Monday Friday, 9:00 AM 5:00 PM
Benefits: Medical insurance (paid at 50% of premiums) and approximately 15+ paid holidays + paid sick time.
Attire: Business professional, every day.

Office Coordinator - Real Estate Agent
Location: Toms River, NJ

Job Type: Full-Time
Experience Level: 13 Years Preferred
Industry Keywords: Real Estate Administration, Transaction Coordinator, Listing Coordinator, MLS, Brokerage Support

About the Role:
We are seeking a real estate administrative professional or office assistant with brokerage experience to support listing coordination and transaction management for a high-performing real estate team in Toms River, NJ.
This role is ideal for someone currently working in a real estate office who has experience with MLS listings, transaction coordination, and real estate office operations and is ready to take on more ownership of active deals.
You will play a key role in keeping listings accurate, organized, and moving smoothly from listing launch through closing across luxury residential and select commercial properties (typically under $3M).

Key Responsibilities:

Coordinate real estate listings from pre-market through closing
Enter, update, and maintain MLS listings and ensure accuracy across all platforms
Support transaction coordination activities across multiple active deals
Communicate with agents, buyers/sellers, attorneys, lenders, title companies, inspectors, and vendors
Track real estate transaction timelines, deadlines, contingencies, and milestones
Assist with scheduling showings, inspections, appraisals, and closings
Organize and maintain digital transaction files and brokerage records
Support listing marketing including photos, staging coordination, and property details
Prepare CMAs, listing packages, and supporting client documentation
Ensure compliance with brokerage procedures and real estate documentation standards
Monitor deal progress and proactively follow up to keep transactions on track

Office Assistant - Real Estate Agency Qualifications:

13 years of experience in a real estate office, brokerage, or property management support role
Hands-on experience with MLS systems and listing input/update processes required
Experience supporting real estate transactions, listings, or agent teams preferred
Strong understanding of real estate workflows (listing ? under contract ? closing)
Excellent organizational and time management skills
Strong written and verbal communication skills
Ability to manage multiple listings and transactions simultaneously
High attention to detail and accuracy with data entry and documentation
Comfortable working in a fast-paced real estate brokerage environment

Office Assistant - Real Estate Agency Preferred Experience:

Office Assistant (real estate) or Transaction Coordinator or Listing Coordinator experience or other related Real Estate office experience (title, loans, mortgages).
Brokerage office or related real estate "team" support experience
CRM system experience
Exposure to luxury residential or commercial real estate transactions a huge plus!
Experience coordinating with attorneys, lenders, and title companies

What This Role Offers

Direct involvement in active real estate transactions from start to finish
Exposure to luxury residential and commercial real estate deals
Opportunity to work closely with top-producing real estate professionals
Strong growth potential into Transaction Coordinator or Operations Manager roles
Fast-paced, hands-on brokerage environment with real responsibility

Ideal Candidate Profile
This role is best suited for someone who is: