Clerical Assistant 2

Begin a rewarding path as a Clerical Assistant 2 with the Department of Military and Veterans Affairs at the Delaware Valley Veterans Home. In this role, you will help keep daily operations organized and support the nursing staff with essential scheduling tasks. Your efforts will help ensure residents receive consistent, quality care. Become part of a mission-driven team that makes a difference every day.

This position provides scheduling and clerical support to the Nursing Department to help ensure that operations run smoothly and meet facility needs. The role focuses on organizing staff schedules, maintaining records, and supporting both administrative and clinical efforts. As a Clerical Assistant 2, you will perform the following duties:

• Schedule Preparation: Use scheduling software to create and post work schedules for nursing staff
• Staff Coordination: Review call off lists and contact available workers to address staffing shortages
• Assignment Support: Adjust staff assignments at the direction of supervisors to maintain care levels
• Record Maintenance: Maintain overtime books, sign up sheets, and staffing records for the department
• Report Creation: Prepare reports on overtime usage, staffing levels, and scheduling concerns
• Clerical Assistance: Provide administrative support including typing, filing, copying, and receiving calls

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:00am to 4:00pm, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,108 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; o r
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Completion of a high school business curriculum.
• Previous experience working in a clerical position.
• Previous experience working in Microsoft Excel.
• Previous experience working in SAP or SRM entering shopping carts/work orders.

Legal Requirements:

• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.
• A conditional offer of employment will require a medical examination.

How To Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicants own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.