Administrative Manager

Roles and Responsibilities:

• Overseeing the work of all office employees to ensure they work productively and efficiently while meeting company standards and deadlines
• Creating an office budget and ensuring all employees adhere to the requirements.
• Managing office inventory and supplies, ordering new stationery, furniture, appliances, and electronics as required
• Create and manage monthly expense reports by location
• Manage accounts payable/receivable, expense control procedures, including bank reconciliation, cash receipts, finance charges, invoicing, purchasing, inventory verifications, chargebacks, and preparation of daily bank deposits
• Tracking all employee training requirements for new hires and current employees by sending out weekly reports.
• Obtaining and verifying all new employment records are properly filled out and onboard all new employees on ADP on time.
• Tracking all PTO, sick leave, and other time off employees.
• Liaison between employees and payroll manager regarding any payroll-related questions
• Creating and maintaining a document of all maintenance-related requests, fixes, equipment orders, etc.
• Assist when new projects during construction and opening phases
• Answering the phone at a reception desk or in a specific department and transferring calls as needed
• Sorting and delivering incoming mail and collecting and sending outgoing mail
• Creating documents, maintaining databases, and sending memos and emails
• Making logistical arrangements for meetings or conferences, including booking travel, making reservations, or

organizing rentals

• Running errands and making deliveries around the office or to external parties
• Collecting, filing, and organizing office documents, such as reports and confidential records
• Managing digital document filing, including encrypted documents and email correspondence
• Preparing or processing invoices or estimates
• Packaging and shipping company materials
• Assist with the airport badging process (EWR, LGA, JFK)
• Keep up-to-date records of the tenant cloud to ensure all rent is collected and received on time

Skills and Qualifications:

• 3 years of experience
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook, One note, etc.)
• Proficient in ADP
• Fluent in English
• Driving license
• Organizational skills
• Excellent communication abilities, including speaking, writing and active listening
• Effective organization and time management skills, like prioritization, multitasking, and planning
• Great customer service skills, including a personable and positive attitude
• High typing speed and accuracy
• Good computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation, and email software applications
• Problem-solving, critical thinking, and decision-making abilities
• Ability to work independently with little-to-no supervision
• Keen attention to detail
• Comfortable in a fast-paced environment
• High School diploma or equivalent
• Must be able to pass beginner to intermediate level excel test