Administrative Assistant II - Health Services Administration - Health Services Division - Huntsville (041289)

JOB SUMMARY

Performs routine administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; and preparing and

editing reports and documents. Works under moderate supervision with limited latitude for the use

of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Prepares and disseminates information concerning agency programs and services; responds to

inquiries regarding rules, regulations, policies, and procedures; and assists in the development

of administrative and technical policies and procedures.

B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents;

performs data entry, retrieval, and data searches; and maintains filing and record keeping

systems to include automated information systems and program databases.

C. Assists in the preparation of program training materials; and assists in planning and scheduling

meetings and conferences, making travel arrangements, and preparing related documents.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. One year full-time, wage-earning customer service, clerical, secretarial, administrative

support, or technical program support experience. Fifteen semester hours from a college or

university accredited by an organization recognized by the Council for Higher Education

Accreditation (CHEA) or by the United States Department of Education (USDE) may be

substituted for each six months of experience.

1. Experience in the use of Microsoft Office Suite or equivalent to include word processing,

spreadsheet, database, or presentation software programs preferred.

Knowledge and Skills

1. Knowledge of office practices and administrative procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

1. Skill to communicate ideas and instructions clearly and concisely.

2. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

1. Skill to interpret and apply rules, regulations, policies, and procedures.

2. Skill in problem-solving techniques.

3. Skill to prepare and maintain accurate records, files, and reports.

4. Skill to organize and assemble statistical data.10. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

1. Skill to type 45 words per minute (with no more than 10 errors) preferred.

2. Skill in the use of Microsoft Office Suite or equivalent to include word processing,

spreadsheet, database, or presentation software programs preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,

lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor

equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, calculator, copier, fax machine, telephone, dolly, and

automobile.