Administrative Assistant-Part Time

Barrow County BOC
Winder, Georgia
Part Time

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This position provides clerical and administrative support to the Solicitor-General and office staff, including maintaining a front-office presence as well assisting with in-court proceedings.

This position is part-time p to 29 hours per week with no benefits.

Responsibilities include:
- Answers phones and greets visitors; schedules appointments and maintains calendars; collects and distributes mail; writes letters, e-mails, and other memos.
- Receives legal documents such as warrants, motions, discovery requests to compile with related case/file.
- Creates and maintains legal files, including physical file folders and electronic files in the case management system; verifies accuracy of information and enters/updates data into the case management system.
- Downloads and uploads applicable case materials into the case management system; organizes files in both the case management system and physical file folder according to office standards.
- Creates court calendars using the case management system and generates notices and envelopes to attorneys and applicable parties.
- Files legal documents and notices with the clerk of court.
- Attends court proceedings and assists the Solicitor-General, office staff, and members of the public with applicable paperwork. Court-appropriate dress is required.
- Keeps the Solicitor-General and office staff accurately informed concerning work progress, including present and potential work problems or visitor needs.

Knowledge, Skills and Abilities:
- Strong written and oral communication skills, as well as computer and telephone skills, are necessary, including knowledge of computers and job-related software programs.
- Superior customer service skills, positive attitude, personal responsibility and a strong sense of responsibility to the community at large is preferred.
- Excellent organization and ability to prioritize duties and deadlines.
- Experience sufficient to thoroughly understand the diverse objectives and functions of the program and the workings of the criminal justice system.
- Ability to work with various parties, including law enforcement agencies, members of the public, and court officials.
- Ability to work with and provide services to individuals of all backgrounds and cultures, as well as the ability to work well with and at the direction of the Solicitor-General.
Preferred Qualifications:
- High School Diploma, or G.E.D.
- Two (2) years of related work experience, or equivalent training and/or education.
- Valid State of Georgia Drivers License.
- Applicants selected for hire will be subject to fingerprinting, a criminal history background check, a motor vehicle drivers history check and pre-employment drug screening. Employment is contingent upon the completion and satisfactory results of each investigation
Physical Requirements:
- Work is performed in an office and in a courtroom, sometimes for long periods. Intermittent sitting, standing, walking, and occasional lifting of heavy objects are necessary functions of the position.