Office Manager / Administrator

We are seeking a dynamic and highly organized Office Manager / Administrator to lead the daily operations of our office environment. This pivotal role involves overseeing administrative functions, managing schedules, coordinating client/vendor relationships, and ensuring smooth office workflows. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for creating an efficient and welcoming workplace.
HOURS: 8am to 5pm Monday - Friday (with one hour lunch break)
DUTIES
Manage day-to-day office operations, including front desk duties, multi-line phone systems, and greeting visitors with professionalism and courtesy.
Accounts Payable & Receivable using QuickBooks Desktop, payroll processing (reviewing and correcting timesheets and submitting to payroll company for processing), and basic human resources functions such as onboarding new employees and maintaining personnel records.
Prepare and File NC quarterly sales & use tax
Maintain accurate filing systems and perform clerical tasks to support overall office efficiency.
Notarize documents as needed. If not already a notary, you will be required to obtain notary certification.
SKILLS
Proven experience in office management or administrative roles with strong organizational skills.
Proficiency in QuickBooks (currently using QB Desktop) for bookkeeping and payroll processing.
Proficiency using Microsoft Office 365 (Excel, Word, Microsoft Teams, etc) and Adobe Acrobat
Excellent communication skills with professional phone etiquette and client interaction abilities.
Experience in human resources functions such as onboarding, training & development, and employee record keeping.
Ability to handle multiple priorities efficiently while maintaining attention to detail in filing, front desk duties, and administrative support tasks. Join us to be a vital part of an energetic team committed to operational excellence! We value proactive professionals who thrive on organization, communication, and leadershiphelping us create an inviting environment where everyone can succeed.