RHS Counseling Secretary (8 hours per day/205 days per year)

TITLE: School Secretary RHS Counseling Office

REPORTS TO: Principal

JOB GOAL: To assure the smooth and efficient operation of the school counseling office so that the office’s maximum positive impact on the education of the children can be realized.

PERFORMANCE RESPONSIBILITIES:

• Performs the usual office routines and practices associated with a busy yet productive and smoothly run office.

• Receives and routes all in-coming calls. Responds appropriately to requests for information.

• Greets all visitors courteously, determines their needs, checks appointments, directs or escorts them to proper person.

• Reports immediately the presence in the building of any visitor who bypasses the reception desk and/or any suspicious activity or unusual behavior on the part of visitors.

• Types a variety of material, such as letters, student records, reports, memos, monthly statements, etc., from rough drafts or corrected copy.

• Verifies totals on report forms, requisitions, etc., and proofreads work of other typists as requested.

• Assists teachers in preparing instructional materials, as required.
• Requests necessary office supplies.
• Supervises student aids, as required.
• Provides secretarial assistance to main office and others as directed by the principal.
• Posts and processes all scholarships.
• Processes diploma orders.
• Coordinates Senior Awards Night.
• Liaison with college representatives.
• Processes requests for transcripts
• Conducts verification of diplomas for employment
• Performs such other tasks and assumes other responsibilities as requested by the principal.

EDUCATION AND EXPERIENCE:

• High school diploma or GED
• Computer and Keyboard Skills
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
• Satisfactory completion of State mandated health examination.

EVALUATION:

• Performance of this job will be evaluated annually by the Principal.

TERMS OF EMPLOYMENT:

• Salary commensurate with the Russell Independent Schools Classified Salary Schedule