Systems, Fiscal & Administrative Coordinator

Compensation Grade:

Compensation Details:

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

Job Description:

Responsibilities

The Systems, Fiscal & Administrative Coordinator will coordinate and/or assist in the coordination of administrative, operational and fiscal processes related to grant account management, contract management, purchasing, travel, and personnel transactions associated with federal funding. The Bureau of Community Chronic Disease Prevention houses a wide range of chronic disease prevention programs, including Diabetes Prevention & Control, Cardiovascular Health, Stroke Prevention, Disability & Health, State Physical Activity & Nutrition, and Asthma Control. The incumbent will work with established systems within the Bureau, and an internal financial management system to support various activities related to federal awards, funding, spending, and expense analysis and projections. The incumbent will also review and analyze spending patterns and contribute to recommendations regarding the allowability and affordability of program requests, work with applicable staff to negotiate and prepare subcontract budgets and work plans, review subcontractor expense claims for payment, prepare personnel transactions, and provide technical assistance to administrative staff for purchase and travel requisition preparations. The incumbent will draft correspondence, budget documents, and annual reporting for submission to federal funders, review and maintain procedural guides for the Bureaus Fiscal and Operations Unit, maintain the Bureaus network and SharePoint sites and files, and triage incoming requests related to transactions as referenced above. In addition, the incumbent will provide support for annual reporting requirements and progress reports. The incumbent may perform other related duties as appropriate including, but not limited to, supervising staff.

Minimum Qualifications

A Bachelors degree in business management, project management, accounting, economics, finance management or a related field and two years of experience contributing toward the coordination of administrative, financial, personnel, operations or other related program activity; OR an Associate's degree in a related field and four years of such experience; OR six years of such experience. A Masters degree in a related field may substitute for one year of experience.

Preferred Qualifications

Demonstrated experience with computer database systems and Microsoft related applications with an emphasis on fiscal accounting or bookkeeping. Superior/advanced skills in Excel. Demonstrated experience with federal funding, cooperative agreements, and grant funding applications and/or processes. Knowledge of finance and contracting procedures, Federal rules and regulations, and applicable cost principles. Knowledge of, or experience with, State- and Federally-funded contracts; Demonstrated experience drafting and reviewing contracts and grant budgets; Demonstrated experience writing professional communications (i.e., emails, letters, reports, agendas, summaries); excellent prioritization and organizational skills. Familiarity with the Guide to Financial Operations for CDC Federal Contracts and Grants.

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;

• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;

• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;

• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;

• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;

• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;

• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.