Administrative Assistant

What You Will Do:

GFT is seeking a highly organized Administrative Assistant to join our Administrative Support Center team. This role offers a hybrid work model .

GFT’s Shared Service Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services.

What you’ll be challenged to do:

You will play a key role in ensuring smooth administrative operations by managing employee documentation, onboarding, and corporate travel while maintaining compliance with company policies. Additionally, you will assist the Project Financial Controls (PFC) and Accounting leadership as needed.

In this capacity, the successful candidate will be responsible for the following:

• Process employee new-hire paperwork, change notices, and related documentation while ensuring compliance with company policies and procedures.
• Assisting new hires with timesheet and expense report training as well as ensuring a smooth first day experience.
• Serve as timesheet coordinator for PFC and Accounting staff (300 employees).
• Assist with PA, PC, PFO, SSG, JV and Accounting administrative matters as necessary.
• May fill in and provide temporary support and perform tasks for PA, PC, PFO, SSG, JV and AP.

Education | Experience:

What you will bring to our firm:

• 0-3 years of experience as an administrative professional
• Intermediate financial background, including accounts payable/receivable (AP/AR) and project accounting.
• Proficiency in accounting systems.
• Intermediate to advanced skills in Microsoft Excel, PowerPoint and Word.
• Strong communication, organizational, and multitasking skills.
• Ability to meet deadlines with accuracy and attention to detail.
• Strong interpersonal skills to work effectively with diverse personalities.
• Ability to assist in the development and implementation of training programs.

What we prefer you bring:

• Associate or Bachelor's degree in Business, relevant experience
• Experience in the Engineering, Architecture, or Construction industry

Compensation:

The salary range for this position is $50,000 - $60,000. Salary is dependent upon experience and geographic location.

Featured Benefits: • Hybrid (in-person and remote) work environment. • Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance. • Tax-deferred 401(k) savings plan. • Competitive paid-time-off (PTO) accrual. • Tuition reimbursement for continued education. • Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations • Incentive compensation for eligible positions. Company Overview:

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships – that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century’s experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives™ is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

Sponsorship is not being offered for this position.

Location: Mechanicsburg, PA
Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time

GFT does require the successful completion of a criminal background check for all advertised positions.

"California Applicants"
Applicants in the County of Los Angeles - Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Applicants in the City of San Francisco - Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Applicants in the State of California - Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

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