Document Specialist

Job Summary

We are seeking a dependable Document Specialist for a contract opportunity in Bellevue, WA. This role is ideal for someone who enjoys structured, independent work and takes pride in accuracy, organization, and consistency.

As a Document Specialist, you will support an important file room digitization project, helping transition physical records into a well-organized digital document system. This is a fully trainable role with clear processes, supportive direction, and steady, task-focused work. The project is tied to an upcoming facility change, making this a high-priority opportunity for someone who can stay focused, meet daily goals, and contribute to a more efficient workplace.

This position offers a stable, process-driven environment where reliability and attention to detail are valued. Candidates who enjoy repetitive administrative work, document organization, scanning, records management, and file cleanup will thrive in this role.

Key Responsibilities

- Scan physical documents using a multifunction copier/scanner and ensure files are captured accurately.
- Rename scanned documents according to established file naming conventions.
- Save and organize digital files in the correct folders within SharePoint.
- Perform quality checks to confirm documents are complete, legible, and properly stored.
- Support file room cleanup by preparing documents for shredding or long-term retention after digitization.
- Work independently through a high volume of records while maintaining consistency and accuracy.

Compensation and Benefits

- Pay: $25.00 per hour.
- Job Type: Contract/Temporary.
- Location: Bellevue, WA.
- Work Arrangement: 100% onsite.
- Immediate start requested.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Scan, digitize, rename, and organize physical documents into a digital records system.
- Support a file room cleanout project by processing documents efficiently and accurately.
- Use SharePoint, email, and basic file-management tools to store and organize electronic records.
- Complete quality checks to ensure scanned files are legible, complete, and saved correctly.

- 1 to 2 years of experience in an administrative, clerical, records, filing, document control, or similar role preferred.
- Basic computer skills, including email, file saving, folder navigation, and document organization.
- Ability to follow established naming conventions and step-by-step processes.
- Strong attention to detail and commitment to accuracy.
- Reliable attendance and ability to meet daily project goals.
- Comfortable working independently for extended periods in a repetitive, task-oriented role.
- Willingness to learn scanning equipment, SharePoint processes, and internal document procedures.
- Must be local to Bellevue, WA and able to work onsite 100%.

Preferred Qualifications

- Previous experience with document scanning, filing, records management, digital archiving, or document retention.
- Familiarity with SharePoint or similar document storage systems.
- Experience using multifunction copiers, scanners, or office equipment.
- Strong organizational habits and comfort working with high-volume document processing.