Executive Assistant

EXECUTIVE ASSISTANT

ORGANIZATION

Confidential

LOCATION

East Lansing, MI

SALARY

$70,000 - $85,000

SUMMARY

The Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer (CEO) and maintains a position of visibility with board members and key stakeholders. This role performs a variety of complex and routine tasks requiring discretion and access to highly confidential information. The Executive Assistant also supports overall office operations and facility management.

POSITION RESPONSIBILITIES

Executive Support

Manage CEO calendar, scheduling appointments and meetings

Screen and manage incoming communications, including phone calls

Welcome and coordinate visitors for the CEO

Coordinate and manage travel arrangements

Prepare reports, correspondence, presentations, and meeting materials

Manage expense reporting

Conduct research and prepare briefing materials for meetings

Complete complex, non-routine assignments, including confidential documents and reporting

Identify and recommend process improvements with minimal direction

Serve as a point of contact in the CEO's absence, escalating urgent matters as needed

Administrative Support

Coordinate IT, technology, and telecommunications needs with external vendors

Manage office supply inventory

Oversee facility operations and vendor relationships

Support budgeting for administrative functions

Perform general office management duties

Maintain select confidential HR records and responsibilities

Manage and retain organizational contracts and files

Oversee document retention practices and policies

Identify opportunities for operational improvement

Governance Support

Prepare board meeting materials and briefing documents

Coordinate logistics for board and select committee meetings

Support committee operations, including nomination processes

Assist with board member travel and expense coordination

Maintain organizational policies and procedures documentation

Build and maintain relationships with board members and key stakeholders

Support governance-related budgeting

Other duties as assigned by CEO.

QUALIFICATIONS

A bachelor's degree is required.

Significant experience supporting senior-level executives.

Experience in a professional association or nonprofit environment is preferred.

KNOWLEDGE/SKILLS/ABILITIES REQUIRED

Excellent interpersonal and customer service skills

Strong organizational and time management abilities

Exceptional written and verbal communication skills

High level of attention to detail and accuracy

Strong project management capabilities

Ability to handle sensitive information with discretion

Ability to collaborate effectively with diverse groups

Proficiency in Microsoft Office Suite and general office technology

Ability to analyze information and support decision-making