Finance and Compliance Administrator (Hybrid)

Summary:

The Finance and Compliance Administrator is responsible for managing all regulatory permits, insurance documentation, and financial transactions related to accounts payable and receivable. This role ensures Alaska X remains compliant with local, state, and federal regulations while maintaining accurate financial records and supporting smooth operational workflows.

Key Responsibilities:

Permits & Compliance:

• Maintain and renew all necessary business, land use, and operational permits (e.g., National Park Service, U.S. Government, DOT).
• Track expiration dates and ensure timely submission of renewal applications.
• Liaise with government agencies and regulatory bodies to ensure compliance.
• Maintain organized digital and physical records of all permits and licenses.

Insurance Management:

• Coordinate with insurance providers to maintain up-to-date coverage for vehicles, vessels, property, and liability.
• File and track insurance claims as needed.
• Ensure certificates of insurance are current and accessible for audits or inspections.

Accounts Payable & Receivable:

• Process vendor invoices and ensure timely payments.
• Generate customer invoices and follow up on outstanding balances.
• Reconcile bank statements and financial records.
• Assist with monthly, quarterly and year-end financial reporting.

Administrative Support:

• Maintain accurate records of financial and compliance documents.
• Support the finance team with audits, budgeting, and reporting tasks.
• Assist with other administrative duties as needed to support operations.

Qualifications:

• Associate or bachelor’s degree in accounting, Business Administration, or related field preferred.
• 2+ years of experience in finance, bookkeeping, or regulatory compliance preferred.
• Familiarity with permitting processes in Alaska or the tourism industry is a plus.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft 365
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.

Skills:

• Accounts Payable/Receivable Management – Proficiency in processing invoices, reconciling accounts, and managing financial records.
• Regulatory Compliance – Understanding of local, state, and federal permitting processes, especially in tourism or outdoor operations.
• Insurance Coordination – Ability to manage insurance policies, claims, and renewals.
• Accounting Software Proficiency – Experience with tools like QuickBooks or similar platforms.
• Document Management – Strong skills in organizing and maintaining digital and physical records.

• Attention to Detail – Critical for managing permits, deadlines, and financial accuracy.
• Time Management – Ability to prioritize tasks and meet regulatory and financial deadlines.
• Multitasking – Comfortable handling diverse responsibilities across finance and compliance.
• Problem-Solving – Resourceful in resolving issues with vendors, agencies, or internal teams.

Work Environment:

Office-based with occasional field visits or interactions with regulatory agencies. Seasonal flexibility may be required during peak tourism months.