Receptionist

Receptionist

Reports to: Branch office Manager

Job Summary:

The Administrative Assistant will assist management with the smooth operation of all office, broker, and administrative support services. The individual will provide brokers with the tools to assist them with their selling, and help increase their productivity for the office and the company.

The Administrative Assistant needs to be good problem-solver and can work well independently. Additionally, the individual must possess a high level of interpersonal skills, provide excellent customer service, and have a wonderful phone personality to effectively interact with staff, brokers, and clients.

Essential Functions:

Handles all responsibilities for front receptionist desk

Answer all incoming calls and transfer them accordingly

Sorting and delivering of all incoming mail: UPS, USPS, and interoffice

Calling and tracking messengers for outgoing packages

Responsible to finalize closing checks to ensure realtor s commissions

Communicate with Manager to satisfy office expenses

Maintain all Marketing Materials for Brokers

Maintain full supply of marketing materials for pitch packages

Create all pitch packages as requested by brokers

Maintain neat and orderly professional working environment

Maintain entire front reception area

Maintain conference room and schedule

Maintain & stock kitchen for full usage

Provide Miscellaneous Administrative Duties

Drawing up documents, typing board packages and leases, etc., as requested

Assist brokers and customers with listing questions using LIMO

Printing of mailing labels at broker s requests for their mailings

Add postage on agent s mailings, as needed

Agent Mailings

Enter and correct return mailings into MailList program

Filtering all USPS mail sent to mail center

Qualifications:

Minimum 2 years of experience in administrative / reception work

Proficient in Microsoft Word, Outlook, Intranet, and Internet

Real Estate experience, a plus