CardVault by Tom Brady - Personal Assistant

The Personal Assistant serves as the dedicated right hand to the Owner and Principal of CardVault by Tom Brady. This is a high-trust, high-discretion role requiring exceptional organizational skills, sound judgment, and the ability to anticipate needs before they arise. The Personal Assistant manages the Owner's time, communications, travel, and day-to-day priorities allowing leadership to operate at the highest level. This role is based on-site at the CardVault Boston office and may require travel as needed.

As a Personal Assistant, a typical day may include the following:

• Serve as the Owner's primary point of contact, managing communications, screening inquiries, and ensuring the right information reaches the right people at the right time
• Manage the Owner's calendar with precision: scheduling appointments, prioritizing commitments, resolving conflicts, and protecting focused work time
• Draft, edit, and send correspondence on the Owner's behalf including emails, memos, and internal and external communications ensuring tone and intent are consistently represented
• Coordinate all travel arrangements end-to-end: flights, hotels, ground transportation, dining reservations, and detailed itineraries; provide on-trip support as needed
• Organize and facilitate meetings: scheduling, sending agendas and reminders, booking venues and preparing materials in advance
• Greet and manage visitors on behalf of the Owner; assess purpose of visit and direct accordingly with professionalism and discretion
• Answer, screen, and appropriately route calls; handle sensitive matters with confidentiality
• Maintain organized and up-to-date records of important documents, contracts, contacts, and reports
• Assist with personal tasks and errands as directed by the Owner to support their broader schedule and priorities
• Collaborate with the executive and management team on special projects as assigned
• Anticipate the Owner's needs proactively identifying potential scheduling conflicts, logistical issues, or communication gaps before they arise
• Other duties as assigned
• Minimum 2 years of executive assistant or personal assistant experience in a fast-paced environment
• High School Diploma or GED required; Associate's or Bachelor's degree preferred
• Strong travel coordination experience flights, hotels and ground transport
• Exceptional written and verbal communication skills; ability to represent the Owner's voice with accuracy and professionalism
• Elite time management and organizational skills; ability to handle competing priorities without losing detail
• Sound judgment and the ability to make decisions and act independently with minimal supervision
• Demonstrated ability to handle confidential, sensitive, and personal information with absolute discretion
• Natural problem-solver; able to anticipate needs and resolve issues before they escalate
• Strong interpersonal skills professional, warm, and effective across all levels of an organization
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); comfort with Slack and other communication tools
• Ability to operate standard office equipment including phone systems, copiers, and projectors

Physical Demands / Work Environment / Hours:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the role, in accordance with the ADA and applicable state and local laws.

• This is a full-time, on-site role located at the CardVault Boston office that may require additional travel as needed
• Extended periods of sitting, typing, and computer use are required
• May be required to lift or move up to 30 lbs using proper lifting techniques
• Non-standard hours are a regular part of this role evenings, weekends, and holidays may be required based on the Owner's schedule and business needs
• Ability to work in a fast-paced, dynamic, high-energy environment