Executive Assistant

Fabuwood is seeking an executive assistant for our warehouse production department. This candidate will help the executive for whom they work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.

Objectives of this role

• Support the SE primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

• Manage communication with employees by liaising with internal and external executives on various projects and tasks

• Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities:

• Manage professional and personal scheduling for SE, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

• Maintain professionalism and strict confidentiality with all materials

• Organize team communications and plan events, both internal and off-site

• Answer phone calls

• Organize and schedule meetings

• Assist in the preparation of regularly scheduled reports

• Plan meetings and take detailed notes

• Write and distribute emails, correspondence memos, letters, and forms

• Develop and maintain a filing system

Requirements:

• Proven experience as an administrative assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers, scanners and fax machines

• Proficiency in MS Office (MS Excel, in particular)

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multi-task

• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

• Bilingual (English/Spanish)

Benefits:

• Weekly pay

• Company Matching 401 (K) program

• Dental Insurance

• Life Insurance

• Vision Insurance

• Health Insurance

• Paid Time Off

• Paid Holiday

Fabuwood Description

Fabuwood is the leading kitchen cabinet manufacturer in the United States. We believe that your kitchen cabinets should help develop a sanctuary that offers a perfect balance of functionality and ambiance. With a range of styles, materials and finishes available, Fabuwood Corp. offers a multitude of options catering to your specific taste and needs. We make building a luxury kitchen affordable, without compromising on comfort, quality and efficiency.