Document Processing Specialist

Zimmerman Associates, Inc. (ZAI) is seeking a Document Processing Specialist to support document management and processing operations for the Food and Drug Administration (FDA), Center for Tobacco Products (CTP), Office of Compliance and Enforcement (OCE). This role is responsible for organizing, processing, tracking, and maintaining regulatory documents and correspondence within designated databases and systems. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency with office and document processing software.

Key Responsibilities

• Download, upload, scan, file, and organize regulatory documents and correspondence within designated databases and systems
• Perform accurate data entry and maintain documentation records as required
• Coordinate the preparation and processing of incoming and outgoing regulatory documents and submissions
• Assist with mailing, tracking, and maintaining records of correspondence and submissions
• Maintain organized electronic and physical filing systems to support document retrieval and recordkeeping
• Utilize Microsoft Office or similar software applications to complete administrative and document processing tasks
• Operate scanning and printing programs and equipment to support documentation workflows
• Perform additional administrative and documentation support duties as assigned

Required Qualifications

• High school diploma
• Proficiency with Microsoft Office Suite or similar software applications
• Experience with scanning, printing, and electronic filing systems
• Strong data entry and organizational skills
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills

Preferred Minimum Experience

• 1 year of related experience preferred

Equal Opportunity Employer Statement

ZAI is an equal opportunity employer. In compliance with federal and state equal opportunity laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, veteran status, or any other legally protected status.