Board/Superintendent Administrative Assistant

Our Mission: Empowering minds, shaping future leaders.

Our Vision: We are dedicated to a culture of excellence that enables individuals to reach their full potential. Firmly rooted in our community, our goal is to be a premier institution that fosters greatness in every member while proactively addressing the needs of our school community.

POSITION: Board/Superintendent Administrative Assistant LOCATION: Pike Road Schools DEPARTMENT: Central Office REPORTS TO: Superintendent FLSA STATUS: Exempt TERMS: 240-Day position compensated in accordance with the board-approved salary schedule

JOB SUMMARY: The Board/Superintendent Administrative Assistant provides high-level administrative, secretarial, and supervisory support for the Superintendent and School Board. This role ensures the integrity of official Board records, oversees critical student data systems, and serves as a key professional liaison to the Pike Road community.

QUALIFICATIONS:

• Minimum High School Diploma or Equivalent required; Two-year or Four-year degree preferred.
• Three years of secretarial experience or school administrative experience is highly desirable.
• Proficiency in Simbli and PowerSchools (Enrollment/Attendance).
• Exceptional integrity, maturity and collaborative skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Embrace and promote the school system's mission, vision, beliefs, and goals.
• Work cooperatively with the Board, the Superintendent, other system personnel, parents, and students.
• Maintain School Board minutes, agendas and all official Board documents specifically utilizing Simbli software.
• Supervise District registrars in the effective use of PowerSchool Enrollment and Attendance modules.
• Become and maintain status as a Notary Public for official District documentation.
• Perform comprehensive secretarial duties for the Superintendent, including calendar management and scheduling; screening and managing phone calls and visitors; preparing written correspondence, reports, agendas, etc; disseminating Board updates and information from the Superintendent to employees and other designated individuals.
• Prepare Board packets and attend Board/administrative meetings to record proceedings.
• Manage secure filing, retrieval, and retention of District records and personnel data.
• Serve as a primary point of contact for the public and assist with District events.
• Coordinate travel and accommodations for the Superintendent and School Board.
• Ensure Board policies comply with State and Federal laws.
• Demonstrate a high degree of professionalism and ethics including maintaining confidentiality of sensitive information and communications.
• Participate in professional learning activities.
• Perform other duties as assigned by the Superintendent or designee(s).

EVALUATION: Job performance will be evaluated in accordance with provisions of the State Department of Education and/or Pike Road Board of Education policy on evaluation of personnel.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.

The Pike Road Board of education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities, and provides equal access to the Boy Scouts and other designated youth groups.

Board Approved: 01/26/2026

Please ensure that you have uploaded the following documents to your application:

• Letter of Interest
• Resume
• Transcript - Please note that candidates selected for hire must arrange for official transcripts to be sent directly from their educational institution to ... before recommendation for hire can be made to the Board of Education.