Senior Administrative Assistant

Department of Radiation Oncology:
The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director.

Key Responsibilities

Calendar & Scheduling Management
Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities.
Maintain schedules and tracking tools (e.g., call schedules, time away, faculty metrics), ensuring accuracy and timely updates.
Provide general administrative and project support, including responding to ad hoc requests and leveraging tools and systems to enhance efficiency.

Meeting & Conference Coordination
Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings.
Prepare agendas, materials, and record meeting minutes
Coordinate travel and conference logistics (in-person and virtual), including registrations, itineraries, and expense reimbursement

Academic & Faculty Support
Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs.
Submit letters of recommendation via on-line systems (ERAS, etc.) or via email/mail

Operational & Administrative Support
Support physician onboarding, reappointment, and competency tracking processes
Coordinate departmental visitors, including onboarding logistics (badging, access)
Order and manage office supplies and equipment (e.g., phones, pagers, lab coats)
Maintain physician administrative office space and submit maintenance requests

Technology & Systems Support
Assist in triaging basic IT issues and escalate as appropriate
Support updates to departmental websites and shared resources

General Support
Collaborate with administrative team to ensure coverage across physician groups
Participate in special projects and initiatives as assigned

SKILLS / COMPETENCIES
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
Excellent organizational skills and attention to detail
Ability to manage multiple priorities and work independently
Strong interpersonal skills with ability to engage professionally... For full info follow application link.

Brigham and Womens Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, protected veteran status, or on the basis of disability.