Administrative Assistant

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POSITION SPECIFICS The John and Willie Leone Family Department of Energy and Mineral Engineering (EME) at Penn State is seeking an Industry Recruiter & Employer Engagement Coordinator to play a key role in connecting students, faculty, and industry partners in one of the nation's leading engineering programs. This position sits at the intersection of student recruitment, employer relations, academic affairs, and faculty support, offering a unique opportunity to make a visible impact on student success while supporting the academic mission of the department. Why This Role Matters EME's strong industry partnerships and career outcomes are a hallmark of the department. This role leads recruitment and career placement efforts for undergraduate and graduate students, strengthens employer relationships, and ensures highquality recruiting experiences for students and industry partners alikewhile also supporting critical academic and faculty processes that keep the department running smoothly. Key Responsibilities Student Recruitment, Career Placement & Employer Relations Lead and administer student recruitment and career placement efforts for undergraduate and graduate programs within EME. Plan and execute recruitment, outreach, and career development activities in collaboration with EME academic advisers, program chairs, and the Associate Head for Undergraduate Education. Serve as EME's liaison to the College of Earth and Mineral Sciences (EMS) Admissions and Career Services teams to ensure aligned messaging and coordinated recruitment efforts. Build and maintain strong relationships with industry partners to support internships, coops, and fulltime employment opportunities. Represent EME on the EMS Career Development Group and contribute to crosscollege employer engagement initiatives. Employer Engagement & Recruiting Operations Serve as the primary point of contact for employers and industry recruiters interested in engaging with EME students. Coordinate all employer recruiting activities, including posting opportunities in Nittany Lion Careers, scheduling information sessions and interviews, and managing recruiting logistics. Oversee oncampus interview operations and ensure positive, professional experiences for employers and students. Collect and evaluate employer feedback to support continuous improvement of recruiting programs and events. Share internship, coop, and fulltime employment opportunities with students using established communication channels. Academic Affairs & Faculty Support Provide backup administrative support for academic affairs processes as assigned by the Administrative Support Manager and Department Head. Provide backup administrative support forfaculty promotion and tenure and nontenureline promotion processes, including advising on procedures, timelines, and documentation requirements. Provide backup administrative support with Activity Insight data management, external review coordination, and submission of faculty materials in accordance with college and University deadlines. Provide backup administrative support as a knowledgeable resource on academic personnel processes while ensuring compliance with University and college policies. Visiting Scholars, Faculty Searches & Departmental Visitors Provide backup administrative support for the visiting scholar appointment process, including advising on policies, preparing documentation, and coordinating J1 visa processing and onboarding. Provide backup administrative support for faculty and staff searches by supporting search committees with interview scheduling, travel arrangements, reference requests, and Affirmative Action documentation. Provide backup logistical and administrative support for guest speakers, candidates, and external visitors, ensuring wellorganized, professional visit experiences. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None What We're Looking For A collaborative professional with strong organizational and communication skills. Experience working with recruitment, employer engagement, academic administration, or highereducation operations. Comfort working across multiple stakeholders, deadlines, and priorities. Ability to apply policy, process, and judgment in a fastpaced academic environment. Work Environment This position offers a flexible work arrangement, combining oncampus and remote work. Questions about flexibility can be discussed with the hiring manager during the interview process. Why Join EME at Penn State? You'll be part of a welcoming, missiondriven department known for its strong student outcomes, deep industry connections, and collaborative culture. This role offers variety, visibility, and impactand the chance to shape how students and employers engage with one of Penn State's most innovative engineering programs. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .... Penn State is committed to and accountable for advancing equity, respect, and belonging. 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