Front Desk Associate

Front Desk Associate $45-50k Position Summary The Front Desk Associate serves as the first point of contact at headquarters and is responsible for creating a professional, welcoming, and highly functional workplace environment. This role blends front desk reception, office services, and facilities coordination, along with administrative support for Executive Assistants and leadership. Key Responsibilities Reception & Front-of-House Operations Serve as the primary point of contact for employees, visitors, and vendors Manage visitor registration, badging, and security protocols Answer and direct incoming calls, emails, and general inquiries Maintain a clean, organized, and professional reception and lobby area Receive, sort, and manage incoming mail, packages, and deliveries Facilities Coordination Create and manage work orders for maintenance and repair needs Coordinate vendor and contractor access to the facility Support seating assignments, workspace tracking, and related documentation Monitor and restock office and workplace supplies Assist with office moves, reconfigurations, and space planning activities Submit purchase requisitions to support work orders and facility needs Executive & Administrative Support Provide support to C-Suite Executive Assistants Coordinate meetings, conference room setup, and catering arrangements Assist with leadership visits, internal events, and special projects Maintain a high level of confidentiality, professionalism, and discretion Vendor & Service Coordination Coordinate service providers and external vendors Support contractor onboarding and scheduling Track service requests and ensure timely completion Qualifications Education High school diploma or equivalent required Experience Minimum of 2+ years of relevant experience in administrative, facilities, or office support roles Preferred Qualifications Experience supporting executive-level stakeholders Experience with facilities coordination or vendor management Familiarity with workplace tools such as Microsoft Outlook, Excel, and Teams EB-...