Office Coordinator

Who We Are:

People are our passion and purpose. Come work where you are appreciated for who you are not just what you can do. Jackson Purchase Medical Center is a 107 all private bed, Joint Commission-accredited facility. From emergent to elective, our facility offers a wide variety of inpatient and outpatient services, including those offered at the New Beginnings Birthing Center, the Advanced Healing Wound Care Center and our accredited chest pain center.

Where We Are:

Mayfield is located in stunning western Kentucky, just a short drive to Kentucky Lake to the east, the Ohio River to the north, and the Mississippi River to the west. Here you find there is always something for all ages, whether it's outdoor sports and recreation, visual and dramatic arts, or even living history.

Why Choose Us:

• Health (Medical, Dental, Vision) and 401K Benefits for full-time employees
• Competitive Paid Time Off
• Employee Assistance Program - mental, physical, and financial wellness assistance
• Tuition Reimbursement/Assistance for qualified applicants
• Excellent shift differentials, bonus potential for extra shifts, employee referral program
• Professional development opportunities including 100% reimbursement for LPN-to-RN bridge program
• And much more

Position Summary:

The Office Coordinator is responsible for supporting clinic operations by ensuring compliance with federal and state regulations, managing financial processes, and assisting with administrative coordination. This role also provides support for staff development, recruitment, payroll processes, and electronic health record (EHR) system maintenance. The Office Coordinator reports to the Physician Practice Manager and operates in a non-exempt capacity.

Minimum Qualifications:

Education:

• High School Diploma or equivalent required

Essential Job Functions:

• Monitor a general electronic mailbox and complete and/or distribute tasks accordingly
• Run and distribute a variety of weekly and monthly reports, including provider on-call schedules, availability calendars, billing reports, and documentation reports
• Coordinate efforts supporting staff development, recruitment, payroll, and student engagement activities
• Serve as first-line support for the electronic health record (EHR) system, including basic troubleshooting
• Maintain EHR data integrity by merging duplicate charts, unlocking records, and updating pharmacy and practice information
• Assist with administrative and operational projects as assigned
• Ensure compliance with company policies, procedures, and regulatory requirements

Skills and Abilities:

• Strong critical thinking skills and decisive judgment
• Ability to work independently with minimal supervision
• Capable of functioning effectively in a fast-paced and sometimes stressful environment
• Strong organizational and multitasking abilities
• Effective communication and coordination skills
• Basic technical proficiency with electronic health record systems and reporting tools
• Ability to take appropriate action in a variety of situations

Non-Essential Job Functions:

• Review and comply with Lifepoint Code of Conduct and all relevant Company and Division policies and procedures.

EEOC Statement:

Jackson Purchase Medical Center is committed to providing Equal Employment Opportunities for all applicants and employees and complies with all applicable laws prohibiting discrimination against any employee or applicant for employment because of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status or any other basis protected by applicable federal, state or local law.