Executive Assistant To The VP Of Advancement (2004)

The Executive Assistant to the Vice President of Advancement shall be primarily responsible for providing high-level administrative support; as well as performing a wide variety of highly responsible tasks and confidential work associated with the Vice President's Office. This role reports directly to the President.

Essential Functions:

• Tracks donor relations and stewardship activities in appropriate databases.
• Manages the Vice President's calendar ensuring optimal scheduling to include meetings, community presentations, and appointments involving University Administrators, faculty, staff, students, professional organizations, and government leaders.
• Build and maintain positive relationships with current and prospective donors, alumni corporations and Foundations
• Cultivate personal connections through various communication channels, including in person and virtual meetings, emails, calls and events
• Understand donors' philanthropic interests and goals and align them with the appropriate funding priorities at the College.
• Research and assess potential major gift donors and create customized engagement outreach plans
• Collaborate with event planning team to crowd build for scheduled campus and regional events that provide enhanced donor engagement opportunities.
• Maintain accurate and up-to-date donor records in the donor database.
• Collaborate with various college departments, including academic units and administration, to stay informed about college priorities and programs.
• Manages the Vice President's travel arrangements to include agenda, meeting logistics, hotel, transportation, and post-trip items such as expense reports.
• Works collaboratively with faculty, staff, and senior leaders on campus to include representatives of various University colleges/departments.
• Provides information for reports and records through research, data retrieval, compiling and/or tabulating statistics, and organizing and presenting the information in useable and understandable formats.
• Prepares correspondence and memos independently or from written and oral instructions; Prepares meeting agendas, presentations, and reports.
• Manages databases for mailing and organizational directories.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Knowledge, Skills, and Abilities:

• Ability to work independently with discretion.
• Maintain confidentiality.
• Exercises initiative and independent judgment in managing the Vice President's schedule and the office's activities, events, budgets, and projects.
• Excellent written and oral communication skills, including the ability to edit documents and independently compose correspondence.
• Excellent interpersonal skills which establish cooperative working relationships with internal and external University constituents.
• Professional demeanor treats others with respect.
• Proficiency in Microsoft Office Suite.
• Ability to multi-task and maintain a high level of professionalism.
• Moderate physical activity. Requires handling of average-weight objects up to fifty (50) pounds or standing and/or walking for more than four (4) hours per day.

Minimum Requirements:

• Masters Degree preferred
• 10 plus years of experience supporting senior-level executives
• Flexible working outside of normal business hours.

Pre-Employment Requirements:

• Criminal background check

Florida Memorial University is an Equal Employment Opportunity Employer. In compliance with the American Disabilities Act (ADA), those functions of the job that are identified as essential are required to be performed with or without reasonable accommodations. Requests to facilitate the performance of essential functions will be considered.