Administrative Assistant I

Job Title

Administrative Assistant I

Essential Job Functions

• Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials
• Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required
• Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters
• Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment
• Establishes, maintains, processes and updates files, records, certificates, and/or other documents
• Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required
• Orders, stocks, and distributes office supplies
• Performs basic, routine booking functions
• May instruct and oversee the activities of student employees
• Other related duties, as assigned

Qualifications

High school diploma or GED

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Knowledge Skills and Abilities

• Knowledge of supplies, equipment and/or services ordering and inventory control

• Records maintenance skills

• Skilled the use of operating basic office equipment

• Organizing and coordinating skills

• Reception skills

• Ability to communicate effectively, both orally and in writing

• Ability to maintain calendars and schedule appointments

• Ability to understand and follow specific instructions and procedures

• Ability to maintain confidentiality of records and information

• Ability to create, compose, and edit written materials