Secretary to the Supervisor of Buildings and Grounds

Secretary to the Supervisor of Buildings and Grounds JobID: 374

Position Type:

Non-Certificated Support Services/Secretary to the Supervisor of Buildings and Grounds

Date Posted:

5/27/2026

Location:

Administrative Office

Date Available:

07/01/2026

Closing Date:

06/10/2026

&nbsp&nbspAdditional Information: Show/Hide

MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRICT

Job Description: Secretary to Supervisor of Buildings & Grounds/Part-Time Substitute Coordinator

Nature of Position: Full-Time, 12-Month Position

July 1, 2026 Opening

Administrative Office, Freehold, NJ

Qualifications: Experience in general or school office work.

Strong analytical and communications skills.

Knowledge of automated office equipment.

Excellent word processing and secretarial skills.

Salary: $40,000.00 - $50,000.00

Benefits: Health, Dental, Prescription, Paid Leave Days, PERS, Pension

Application Deadline: June 10, 2026

Applications can be found at www.mcvsd.org

..., ext. 3132

EQUAL OPPORTUNITY EMPLOYER M/F

Post for two weeks from receipt.

District Job Description

QUALIFICATIONS:

1. High School Diploma; secretarial training

2. Minimum experience in general or school ofiice work as determined by the Board

3. Knowledge of automated ofiice equipment, and excellent word processing and secretarial skills

4. Strong analytical, communication and human relations skills

5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status

REPORTS TO: Supervisor of Buildings & Grounds/Assistant Superintendent of Curriculum and lnstruction

PERFORMANCE RESPONSIBILITIES:

1. Supervisory

Supervises the efficient workflow of the school district relative to the responsibilities of the Supervisor of Buildings and Grounds.

1. Conespondence and Reports

Supervises and assists in the preparation of all correspondence and reports emanating from the Supervisor of Buildings and Grounds office.

1. Filing

Maintains a regular filing system and processes incoming conespondence.

1. Telephone

Places and receives telephone calls, and records messages for the Supervisor of Buildings and Grounds.

1. Appointments

Maintains a schedule of appointments for the Supervisor of Buildings and Grounds and other central office administrators, district administrators and certificated staff in prioritizing and routing inquiries and requests.

1. Liaison

Acts as a liaison between the Supervisor of Buildings and Grounds and other central office administrators, district administrators and certificated stafi in prioritizing and routing inquiries and requests.

1. Preparation of Reports

Assists the Supervisor of Buildings and Grounds in preparing reports required by law, administrative code and Board policy.

1. Record Keeping

Tracks work or maintenance requests, required inspections, and other required items

1. Custodial Coverage of Buildings

Calls and schedules substitute custodians and assists with report on temporary custodial staff

1. Substitute Coordinator

a Daily Substitute Coordination - Receives requests for substitutes from principals. Daily, monitors staff absences for all buildings. Calls and schedules substitutes to ensure coverage of staff absences. Maintains a daily substitute placement log.

b. Records, Reports, and Conespondence - Maintains the active substitute list for the District. Collaborates with the central office staff to maintain physical and computerized substitute records. Prepares and submits information required for processing substitute employee payroll.

1. Other Duties

Performs other duties as may be assigned by the Supervisor of Buildings and Grounds and Assistant Superintendent of Curriculum and lnstruction.

TERMS OF EMPLOYMENT:

Twelve months. Salary to be established by the Board of Education

EVALUATION:

Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.