Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

Job posting open until filled

El Dorado Correctional Facility:

1737 SE Hwy 54

El Dorado, KS 67042

About the Position

Who can apply: External

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday- Friday

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Compensation:

Annual Starting Salary: $34,444.80

Hourly Starting Salary: $16.56

Employment Benefits

Comprehensive medical, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information

Position Summary & Responsibilities

Position Summary:

This position performs a variety of complex office support duties of a clerical/administrative support nature.

Job Responsibilities may include but are not limited to the following:

Dependent upon assignment, duties and percentages may fluctuate based on the location and supervisory expectations. The position's supervisor shall provide a more detailed list of job duties to reflect the specifics of the areas assigned.

Perform a variety of complex office support duties of a clerical/secretarial nature such as scheduling appointments and meetings; answering, screening and route phone calls via multi-line phone system; greeting and directing customers. When possible, the employee handles those contacts him/herself, exercising good judgment and tact when difficult situations arise. Employee will promote good public relations with callers.

Prepare and enter data and information from source documents, rough draft or general instructions into forms, correspondence, and statistical reports. Maintain spreadsheets for various assigned department activities in accordance with Departmental policies. Verify accuracy of data by performing comparisons between source and end-use data.

Review documents for proper coding, classification, mathematical accuracy, and compliance with procedures. Prepare office forms and reports. Maintain stock of supplies and forms for the assigned office. Open and sort mail, distributing or taking action as appropriate. Sort, file, retrieve and purge office records.

Assist other departments as requested and approved by supervisor. Performs other duties as assigned by the supervisor.

Must be able to perform attached Essential Functions.

Qualifications

• Education:
• Highschool Diploma or Equivalent

Licensing & Certification:

Valid Driver's License

Minimum Qualifications:

One year of experience in general office, clerical, or administrative support.

Preferred Qualifications:

Familiar with Athena, OMIS, the Kansas Court's Electronic Filing System, and CM/ECF federal system for filing pleadings

Post-Offer, Pre-employment Requirements:

Candidate must take and pass a drug-screening test approved by the Division of Personnel Services.

Recruiter Contact Information

Name: Marci Beattie

Email: ...

Phone: ...

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email - sent to the Preferred email on the My Contact Information page

Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

Transcripts

DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.