Receptionist/Administrative Assistant in Fast Paced Office

We are seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! This energetic role is vital in creating a welcoming environment for clients and visitors while ensuring smooth office operations. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. You will handle front desk responsibilities, manage administrative tasks, and support various office functions to keep our workplace efficient and professional. If you thrive in a fast-paced environment and enjoy providing exceptional customer service, this opportunity is perfect for you!

Duties:

Greet visitors and clients warmly, ensuring a positive first impression at the front desk
Answer multi-line phone systems promptly and professionally, directing calls efficiently
Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools
Perform data entry, filing, and document proofreading to maintain accurate records
Support office management tasks such as supply inventory, filing systems, and organization of office spaces
Assist with bookkeeping activities using QuickBooks or similar software for basic financial record-keeping
Provide customer support through clear phone etiquette and personalized assistance, including handling inquiries in bilingual settings if applicable

Requirements:
Proven experience in office administration, clerical work, or as a receptionist in a professional setting
Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Excellent organizational skills with the ability to multitask effectively and prioritize tasks efficiently
Exceptional phone etiquette skills with experience managing multi-line phone systems
Bilingual abilities are highly desirable to serve diverse client needs effectively
Familiarity with office management procedures, data entry, filing systems, and proofreading processes
Experience in customer service roles such as dental or medical receptionist or personal assistant is a plus
Ability to handle confidential information discreetly while demonstrating strong time management skills

Join us to be part of a vibrant team that values professionalism, efficiency, and outstanding service. We are committed to fostering a positive work environment where your organizational talents can shine!

****If interested in learning more about this opportunity, please send a copy of your resume