Office Manager - Moulton

TITLE: Office Manager

POSTION TYPE: Clerical

HIRING SPECIFICATIONS:

Required:

1. High School diploma, HiSET, or GED
2. Previous office experience
3. Supervisory skills
4. Computer/typing skills
5. Basic bookkeeping skills
6. Oral and written communication skills
7. Operation of office equipment

Desired :

1. Previous supervisory experience
2. Strong organization skills
3. Attention to detail
4. Post-secondary education (Associate's Degree)
5. Second language spoken that aligns with the school population.

BASIC FUNCTION:

Manage the school office, supervise other staff, assist the Building Administrator and perform general office skills.

ESSENTIAL FUNCTIONS:

1. Manage day-to-day office activities.
2. Maintain attendance records.
3. Maintain inventory and order supplies.
4. Manage accounting and payroll activities including first-level review of NOVAtimetimesheets.
5. Manage enrollment, registration, and transfer of students.
6. Handle transportation requests throughout the year as requested.
7. Receive school visitors and parents, answer questions or direct them to the appropriate person.
8. Provide minor health service functions in absence of the nurse.
9. Maintain office equipment and order supplies for machines.
10. Maintain financial accounting records according to the district guidelines (includingPCards)
11. Maintain student records according to state and district guidelines.
12. Process all billings and statements.
13. Prepare, record, and submit payroll.
14. Answer telephone, take messages, and relay messages.
15. Develop forms and surveys for building use.
16. Assist with weekly bulletin and calendar events that pertain to staff.
17. Sort and distribute office mail.
18. Record, count, and deposit funds for building projects.
19. Collect, record, and deposit funds and issue receipts for payment of textbook fees.
20. Prepare, copy, and distribute materials to staff and parents as directed.
21. Schedule parent-teacher conferences as directed.
22. Complete and document month end activities from Business and Finance
23. Attend all mandatory trainings and meetings

ADDITIONAL ESSENTIAL FUNCTIONS (for every DMPS position):

1. Attend work on a prompt and regular basis.
2. Maintain confidentiality.
3. Maintain satisfactory and harmonious working relationships with the public, students, and other employees.
4. Assist with other duties as may be assigned

EVALUATES: Not Applicable
POSITION INVENTORY: B21

FLSA STATUS: Non-Exempt

FT/PT: Full Time

DAYS: 260 HOURS: 7.5

PHYSICAL REQUIREMENTS:

Frequent: Standing, walking, sitting.

Moderate: Bending/stooping, Reaching/pushing/pulling, climbing stairs, driving, Lifting up to 20 lbs for 25 feet.

Tasks: Telephone, computer

WORKING CONDITIONS: Constant inside. Occasionally outside during extremes of temperature/humidity

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Approved By: EN

Date: 5/2025

Employee Benefits Information

All candidates offered a position will be required to successfully pass a criminal background check, and a child and adult abuse registry check. Certain positions may require fingerprinting, a drug and alcohol test, a physical capacity test and/or a motor vehicle record check.