Entry Level - Executive Administrative Assistant

Executive Administrator (Clinical/Research Department) Cook Children's - Fort Worth, TX Part-time (20-30 hours/week to start) Key Responsibilities Coordinate and manage logistics for approximately 20 events annually (2-3 per month), including clinical rounds and special engagements Assist with calendar scheduling, agenda preparation, and event planning Oversee event preparation, including printed materials, marketing collateral, and gift baskets Serve as the primary point of contact for guests and visitors, addressing questions related to logistics (parking, schedules, navigation, etc.) Coordinate site visits and ensure all logistics are handled seamlessly Order and coordinate catering/lunches for meetings and events Support packaging and preparation of marketing materials Collaborate cross-functionally with Marketing, PR, Communications, and Executive Leadership Work Environment Hybrid flexibility, with onsite presence required for events and key activities Medical business office/corporate setting within a research-driven organization Why This Role? (EVP) This is a unique opportunity to serve as a liaison across a department of 200+ professionals, connecting clinical teams, researchers, and donors/funding partners. The role offers strong exposure to senior leadership, including the C-suite, and collaboration across multiple departments. Experience Level Entry Level Job Type & Location This is a Contract to Hire position based out of Fort Worth, TX. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Fort Worth,TX. Application Deadline This position is anticipated to close on Jun 8, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.