Administrative Assistant - Office & Admin Special Senior

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). Working Title: Administrative Assistant - Office & Admin Special Senior Institution: Saint Paul College Classification Title: Office & Admin Specialist Sr Bargaining Unit / Union: 206: AFSCME - Clerical and Office City: St. Paul FLSA: Non Job Exempt Full Time / Part Time: Full time Employment Condition: Classified - Unlimited Salary Range: $22.23 - $31.68 Job Description Job Summary: The Advancement & Communications Administrative Assistant serves in a senior-level administrative capacity and is classified as Office and Administrative Specialist, Senior (OAS Sr). This position provides high-level executive and administrative support to Advancement and Communications leadership and the Friends of Saint Paul College Foundation. The role supports a complex, highly visible administrative area that advances the mission of Saint Paul College through fundraising, marketing, storytelling, alumni and donor engagement, and community partnerships. The position requires independent judgment, discretion, and initiative; strong written and interpersonal communication skills; and the ability to manage multiple priorities, processes, and stakeholders. The Administrative Assistant frequently researches issues, prepares correspondence and materials on behalf of leadership, administers key support activities, and coordinates work that spans both college and Foundation operations. Job Duties: Executive & Administrative Support (Senior - level) Data, Records, and Systems Management Advancement, Marketing & Communications Support. Event Coordination & Support Other Duties Salary Range: The salary range for this position is $22.23 - $30.09 hourly. Minimum Qualifications Knowledge of communications sufficient to share information and communicate with stakeholders and colleagues and communicate effectively with internal and external customers Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files Ability to analyze, intreperet, reconcile, and prepare financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problem Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination Ability to review, edit, and proofread content which may include texts and graphics for final desktop and website publishing Knowledge of social media platforms and best practices for social media communications Ability to effectively communicate, listen to, and elicit information with tact and diplomacy and to respectfully engage with stakeholders when handling difficult or complex problems Preferred Qualification Two (2) years of experience in an administrative, executive support, or office support role with progressively responsible duties. Experience with donor databases (e.g., Raiser's Edge) and event or donor engagement activities. Familiarity with Minnesota State systems, policies, purchasing, and accounting procedures. Experience supporting events, donor relations, or alumni engagement Other Requirements Applicant resumes and cover letters should address the minimum and preferred qualifications for this position. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to provide sponsorship or take over sponsorship of employment visas at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. Work Shift (Hours / Days of work) Monday - Friday; 8:00 AM - 4:30 PM Telework (Yes/No) Telework opportunities may be available for this position. About Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply. We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a Beyond the Yellow Ribbon employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system. Benefits Information: At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously. Desired Start Date: 07-15-2026 Position End Date: Open Date: 05-27-2026 Close Date: 06-03-2026 Posting Contact Name: Aby Emiru Posting Contact Email: ... Information for new and prospective employees Welcome to the Minnesota State career site for external applicants. This page allows you to search for jobs, apply, and check the status of applications at the colleges, universities, and system office of Minnesota State. Those applying for a position will be prompted to create a profile in Workday. Use the sign in link at the top of this page to log in to your profile. Current employees must log in to Workday to apply for positions using the Jobs Hub app. Visit our website to learn more about Working at Minnesota State, including information about compensation and benefits, professional development opportunities, and employee and labor relations. Sound like your kind of place? If so, we invite you to explore our many exciting careers! | Employee Resources | Privacy Statement | Technical and Security Issues Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. All applicants must be able to lawfully accept employment in the United States. Diverse Workforce Information: Connect 700 and Veteran's Preference Minnesota State Colleges and Universities are military friendly campuses and recognized Beyond the Yellow Ribbon organizations. Beyond the Yellow Ribbon is a comprehensive community and corporate support network that connects and coordinates agencies, organizations, and resources to meet the needs of Veterans, Service Members, and families in all military branches