Administrative Assistant - Bureau of Elections

Department: Elections

Sub-Department: N/A

Pay Grade: 103

FLSA Status: Non-Exempt

Employment Status: Full-time

Reports to: Elections Manager

Supervises: N/A

Job Summary:

To perform specialized departmental clerical duties and responsibilities within the assigned department and other duties as assigned, while adhering to the Pennsylvania Election Code.

Essential Job Functions:

• Maintains voter registration database and voter registration files.
• Process Absentee & Mail-In Ballot applications and prepare all associated envelopes and instructions for mailing while giving extreme attention to detail.
• Assists with distribution and collection of paperwork for candidates to be placed on the ballot.
• Strictly adheres to the proper chain of custody, safety and security measures with Mail-in and Absentee ballots.
• Follows the legal requirements set forth in the Pennsylvania Election Code.
• Assists in the organization, distribution and collection of election supplies.
• Assists the general public in person, by email or on the telephone.
• Assists voters, poll workers, candidates, political parties and general public on Election Day.
• Assists with proofreading of ballots.
• Assists in the computation of election night results.
• Assists with poll workers, their training materials, their training attendance and payments.
• Sends correspondence to voters.
• Updates voter history from the poll books after the election.
• Assists with voter maintenance efforts.
• Prepares and processes required departmental documents.
• Processes and distributes mail.
• Issue ballots to voters appearing in person
• Assists with assembling poll books.
• Travel to and from the Cumberland County Courthouse as needed.

Minimum Requirements to Perform the Work:

Education:

• High School Diploma or Equivalent

Work Experience:

• 1-2 years of office experience required
• Election experience preferred.