Administrative Assistant (1472-127)

MISSION STATEMENT: The Administrative Assistant performs support functions for the Head Start/Early Head Start Administrative Office. The Administrative Assistant is responsible for providing reception, publications, data entry, word processing, and general office organizational support that reinforces the mission and goals of CSI Head Start within the assigned service area. Strong communication, interpersonal, organizational, customer service, technology, and computer software (Microsoft Office) skills are essential.

TYPICAL DUTIES AND RESPONSIBILITIES ESSENTIAL:

1. Treat participants, fellow staff, and community members with positive regards

2. Perform professional level work in fiscal, human resources, and administrative activities

3. Process and code invoices from vendor

4. Effectively use technology and software to design and update forms, calendars, and other materials

5. Assist HR Coordinator to carry out routine human resource tasks as assigned

6. Assist with general office requests and training as needed

7. Communicate effectively with staff, community members and parents in both oral and written communication

8. Utilize email effectively and responsibly to communicate events, meetings, and disseminate information

9. Receive office visitors and answer the telephone using knowledge of business telephone procedures and etiquette

10. Perform work requiring knowledge of the program to verify documents for completeness and accuracy

11. Compile data and completes reports in a timely manner

12. Maintain efficient and organized filing systems

13. Participate in an individualized continuing education plan

ADDITIONAL:

• Perform other duties as assigned

Required Skills

QUALIFICATIONS ESSENTIAL:

1. Associate degree in a related field; or combination of related education and experience

2. Knowledge and ability to apply business functions, accounting principles, and human resource procedures

3. Significant experience in tracking/monitoring spreadsheets in MS Excel

4. Strong record keeping, organizational and clerical skills to work within prioritized needs

5. Ability to independently operate standard office equipment including personal computer

6. Excellent interpersonal communication and public relations skills to meet people courteously and to work with

all ages and socioeconomic groups

1. A strong service orientation or desire to meet people's needs, handle challenging situations and provide customer

service and promote teamwork within the program

1. Good judgement and professionalism in dealing with pressures and meeting deadlines

2. Ability to listen, take directions, and communicate effectively both verbally and in writing

3. Ability to attend to detail and follow directions with thoroughness and accuracy

4. Self-motivation to take assignments and carry them through from initial stages to completion

5. Able to maintain confidentiality with all matters

6. Maintain a professional atmosphere in the work area

7. Flexibility and a willingness to attend and receive additional training to improve skills

8. Complete criminal record check from Department of Health & Welfare's Criminal History Unit prior to consideration for hire

Company Location Admin - Head Start - 736-0741 Position Type Part-Time Salary 20.86 - USD

Is this position grant-funded?

Yes

FLSA

Non-exempt

Months per year?

12 months year round

What are the work days/hours?

19.5 hours a week: Monday-Friday

Open to current employees only?

No

Cover letter required?

Yes

Unofficial transcripts required?

Yes

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