Executive Assistant

Eaton's ES AMER ARS division is currently seeking a Executive Assistant. This position will be fully onsite at our Electrical Sector Headquarters in Pittsburgh, PA.

The expected annual salary range for this role is $69000 - $101000 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you'll do:

We are seeking an experienced Executive Assistant to provide support to the President of ARS, and other ARS leadership members as requested. While you will handle the more customary administrative responsibilities such as travel arrangements, calendaring, expense reports, filing, coordinating group meetings, etc., you will also be responsible for tasks such as supporting preparation of presentation materials for major cross-functional meetings. The successful candidate will prove value-added administrative support utilizing previous experience, strong problem-solving ability, balance judgement and communication skills, and is comfortable multi-tasking and juggling a number of priorities. This position will interact with Corporate, the Divisions and Functions.

Job Responsibilities:

• Management of the calendars for President, Assemblies & Residential Solutions (ARS) group and other ARS leaders as assigned.
• Schedule and coordinate meetings and events (e.g. catering orders, video conference coordination, other logistics).
• Conduct event planning (including offsites) and execution which includes co-ordination for visiting leadership, acting as host and first point of contact in the run up to, and during site visits.
• Manage expense reports and coordinate domestic & international travel for President and other members of the ARS leadership team, as needed (including itineraries, passports, visa's, etc.).
• Support the preparation of presentations for major and cross-functional meetings, networking and gathering necessary data to complete the task
• Partner and network with other administrative assistants in order to manage calendars, obtain information, and solve problems.
• Represent ARS with trust and professionalism as a key member of the team
• Build and maintain trusted relationships with members of ARS Leadership team and senior executives at all levels of the company
• Coordinate / support other ad-hoc business-related projects across all ARS as required

Qualifications:

Required (Basic) Qualifications:

• High School Diploma/GED from an accredited institution
• 7+ years administrative experience working with executive level leaders.
• Relocation assistance is not available for this position. Only candidates currently located within a 50- mile radius of Pittsburgh, PA will be considered. Active Duty Military Service member candidates are exempt from the geographical area limitation.
• Must be able to work in the United States without corporate sponsorship now and within the future

Preferred qualifications:

• Bachelors degree from an accredited institution preferred.
• Tech Savvy with advanced knowledge of MS Office applications, including Microsoft Excel, Word, PowerPoint, Outlook, SharePoint and Teams.
• Supported a global team, with remote employees, dealing with ambiguity in a timely manner.

Skills:

• Flexible and pro-active; ability and willingness to perform a variety of important sometimes urgent, confidential, and complex tasks with constant shifting priorities
• Strong project and operational management skills including event management, calendaring and understanding the business to help the decision-making process.
• Strong process orientation in terms of juggling multiple priorities and sharing of knowledge for this team-based environment.
• Demonstrated ability to deal effectively with senior management from both within and outside of the organization.
• Must maintain confidentiality of highly sensitive material and information with discretion and professionalism.
• Up to 10% travel required.

All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates' privacy rights and data security will be protected in accordance with applicable laws.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

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We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.