Administrative Assistant - Middle/High School

Reports to: Building PrincipalWork Year: 12 Months

Job Goal:The School Administrative Assistant is responsible for managing the daily operations of a dynamic, fast-paced school office. The ideal candidate will effectively collaborate with various stakeholders, including students, staff, and visitors, while handling a wide range of administrative tasks. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with diverse groups.

Performance Responsibilities:

1. Student and Visitor Support:

   • Greet and assist students with a wide range of needs.
   • Welcome visitors to the school office and assist with various inquiries.
   • Manage security protocols for visitors.

2. Data Entry and Management:

   • Maintain daily attendance records.
   • Reset user IDs and passwords.
   • Print schedules, class lists, and other necessary reports.
   • Upload and manage CSV reports in Excel.
   • Input and update schedules and report cards.
   • Generate reports such as class lists, attendance records, and discipline notices.

3. Substitute Management:

   • Assign daily substitutes and ensure they have access to necessary materials.
   • Support substitute teachers by providing class lists and lesson plans.

4. Bookkeeping and Office Management:

   • Create purchase requisitions and manage open purchase orders.
   • Maintain office supplies and inventory.
   • Order and track delivery of instructional materials for teachers.
   • Assist in managing the Student Activities account, including monthly bank reconciliations and deposits.
   • Coordinate and organizes office activities.
   • Coordinates flow of communication and information for principal.

5. Clerical Support:

   • Manage the school calendar and schedule events.
   • Communicate with parents/guardians through electronic means.
   • Type and mail letters as needed.

6. Website and Event Management:

   • Review and update the school website.
   • Maintain the school's online calendar of events.
   • Input after-school events into the School Dude system.

7. Other Responsibilities:

   • Perform additional tasks as assigned by the Principal.