Assistant Business Administrator

Assistant Business Administrator JobID: 836

Position Type:

Business Office/Assistant Business Administrator

Date Posted:

5/27/2026

Location:

Camden City School District

Closing Date:

6/4/2026

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CAMDEN CITY SCHOOL DISTRICT

Assistant Business Administrator

Position Summary

The Assistant Business Administratoroversees the district's accounting systems, cash flow, financial reporting, and audit processes in compliance with GAAP, NJ Public School finance regulations, and NJ QSAC requirements. Additionally, this role oversees all grants accounting, early childhood accounting, food service accounting, before and after school accounting, payroll services, purchasing services and accounts payable services. The role maintains and reconciles financial records, prepares and develops key budget and fiscal reports, leads internal control improvements, coordinates all internal and external audits, and provides accounting guidance to district staff. The Assistant Business Administrator ensures accurate financial reporting, supports the annual budget process, and contributes to districtwide initiatives as assigned.

Certification Requirements (NJDOE-Aligned)

In accordance with:

• N.J.A.C. 6A:9B
• N.J.S.A. 18A:27-1 et seq.

Required:

• Master's degree in Finance, Accounting, Business Administration or comparable area from an accredited four-year university or college
• Possess or be eligible for the New Jersey School Business Administrator's Certificate (0109)
• A thorough understanding of the Generally Accepted Accounting Principles (GAAP) established by the Governmental Accounting Standards Board, school budget preparation and internal control systems
• At least five (5) years experience in finance and/or budgeting and accounting
• At least three (3) years supervisory experience
• Required criminal history background check, physical and proof of U.S. citizenship or legal resident alien status

PREFERRED QUALIFICATIONS

• At least three years of experience in a K-12 district as an Assistant School Business Administrator or a School Business Administrator preferred
• New Jersey school district business experience

Core Responsibilities

Major roles and responsibilities include:

• Maintains accounting systems and records in accordance with generally accepted accounting principles (GAAP)
• Reviews and updates system of accounts to ensure alignment with NJ Public School Chart of Accounts
• Oversees the reconciliation of all cash and account balances in collaboration with School Business Administrator
• Provide oversight of the annual district budget including transfers, assigned employee rights and monthly closing to meet timelines of required state approvals.
• Provides oversight for all cash flow and makes recommendations for aggressive cash management and investment of float and surplus funds
• Updates annual estimated cash flow projections for actual monthly results and takes corrective action as needed
• Collaborates with all staff in the Division of School Finance to produce accurate and timely monthly budget statements for school leadership and executive team to review, including budget-to-actualsto-forecast for income statement, cash flow, and balance sheet
• Closes books for previous fiscal year and prepares for annual audit
• Reviews operations to determine adherence to the fiscal management requirements of NJ Quality Single Accountability Continuum (NJ QSAC)
• Leads the process to improve internal controls, standard operating procedures, cash flow preparation and other fiscal management procedures as prescribed by NJ QSAC requirements
• At the direction of the School Business Administrator, submits statement of assurance for annual NJ QSAC review
• Coordinates with external auditors to ensure the completion of the annual certified audit and the Comprehensive Annual Financial Report; performs internal audits, reviews and inventories to ensure financial compliance and control; ensures appropriate action in response to audit findings
• Provides oversight and accounting assistance to the Division of School Finance in the areas of Payroll, Purchasing, Accounts Payable and all School Accountants.
• Prepares financial statements, various routine and special reports and related work papers for the Board, state Department of Education, external auditors, and for District use
• Manages the coordination of internal and external auditing including federal and state auditors and oversees implementation of the annual corrective action plan (CAP)
• Manages NJHomeroom and staff that required access
• Under the direction of the School Business Administrator, maintains and updates the Standard Operating Procedure Manual.
• Ensures proper reporting of financial information; reviews all financial documents for accuracy and proper classification
• Receives and responds to inquiries, concerns and complaints in areas of responsibility.
• Adheres to federal statutes and regulations, New Jersey school law, construction codes, State Board of Education rules and regulations, Board of Education policies and procedures, and contractual obligations
• Supports projects and initiatives in other divisions and departments throughout CCSD on an as-needed basis
• Contributes fiscal information to annual budget processes as directed by School Business Administrator and/or their designee
• Performs other duties as may be assigned by the School Business Administrator and/or their designee

SUB-CORE REQUIREMENTS

• Provide clear guidance to all school accountants in timelines, roles and professional development
• Provide clear guidance to all payroll staff in timelines, roles and professional development
• Provide clear guidance to all purchasing staff in timelines, roles and professional development
• Provide clear guidance to all accounts payable staff in timelines, roles and professional development
• Coordinate monthly meetings with all staff in the Division of School Finance
• Coordinate with all staff in the Division of School Finance, to provide timelines for the completion of their duties on a weekly basis, monthly basis or in conjunction with their roles in the Division.
• Other roles as assigned by the School Business Administrator or their designee

CORE COMPETENCIES

An ideal candidate for this role will demonstrate the following and/or have experiences with:

• Demonstrated record of accomplishment in leading significant cross-functional initiatives in diverse organizational settings
• Strong analytical skills, including comfort level using Microsoft Excel and other online reporting tools to compile data, trends and reports
• Strong oral and written communication skills
• Creative and outside-of-the box thinking
• Outstanding interpersonal and teamwork skills
• Demonstrated ability to develop a vision and inspire others to achieve shared goals
• Flexible, optimistic approach; committed to overcoming challenges; comfortable with change and ambiguity
• Ability to work independently and manage multiple responsibilities simultaneously
• Systems thinker with a demonstrated ability to design disciplined and sustainable processes and systems that produce strong results
• Desire to grow professionally and seek out new opportunities to learn
• Integrity and clarity in all communications and interactions
• Have excellent leadership and organizational skills and the ability to motivate and supervise personnel
• Have excellent integrity and demonstrate good moral character and initiative
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents and the community
• Demonstrate the ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary
• Demonstrate the ability to use computers for word processing, data management, and telecommunications
• Project and process management experience

Physical Demands:

The following physical demands are representative of those required to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee must be able to:

• Sit, stand, walk, speak, and hear for extended periods for various tasks.
• Use hands and arms to reach, handle, and operate tools, computers, or controls.
• Lift and carry items necessary for job performance.
• Use close, color, peripheral, and depth vision, and adjust focus as needed.

Environmental Demands:

The following environmental conditions are representative of those an employee may encounter while performing the essential functions of this position.

• Possible exposure to a range of childhood and adult illnesses.
• Occasional exposure to varying weather conditions.
• Work performed in heated, air-conditioned, ventilated facilities.
• Moderate to high at times, noise level especially during school hours, assemblies or events.
• Frequent interruptions from calls, walk-ins and urgent requests.
• Possible exposure to cleaning agents, instructional materials, and equipment-related chemicals.

Terms of Employment

Twelve-month position. Salary, benefits, and conditions of employment shall be in accordance with Board policy and applicable agreements.

Evaluation

Performance shall be evaluated annually in accordance with Board policy, administrative regulations, and district leadership procedures.

Reports To: School Business Administrator

Supervises: Senior Manager - Payroll, Senior Manager - Accounting, Senior Manager - Payables, Senior Manager - Procurement, Manager - Grants Accountant (Note: direct reports may be subject to change as the central office structure continues to evolve)

Work Year: Twelve (12) Months

Classification: Unaffiliated/Confidential

Minimum Starting Salary: $140,000.00

Maximum Starting Salary: $180,000.00

Residency Requirement

Under New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.

THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

(Pending availability of funds and Superintendent's approval)