Central Receiving Clerk

Department: Circuit County Clerk

Position Control Number: 0101-027

FLSA Status: Non-Exempt; position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive.

Random Drug/Alcohol Test: No

Opening Date: May 28, 2026

Closing Date: June 3, 2026 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management's right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY: Supports Circuit Courts by taking receipt of, processing, and filing new cases; interacts extensively with attorneys and self-represented litigants, both in-person and remotely.

ESSENTIAL JOB FUNCTIONS:

• Receives paperwork for pleadings, court orders, decrees, and new lawsuits; reviews to ensure all necessary documentation and proper fees are included; inputs into the computer database and uploads digital images of documents received.
• Receives, processes, and issues civil, domestic relations, and probate complaints; criminal filings; replevins; summons; judgments; garnishments; writs of execution; writs of assistance; writs of possession; writs of Scaire Facias; notices; warning orders; civil and criminal subpoenas; decrees of divorce; and other court orders.
• Reviews to ensure that new cases received meet all requirements and are file-stamped and entered into the computer to assign a case number and division of circuit court or rejects filing as needed; file marks pleadings, receives paper filings, digitizes documents, and uploads images into the computer program.
• Receives filing fees, inputs payment information into computer designating case number and amount paid, and issues receipts.
• Balances cash and receipt reports daily; submits cash to Accounting Division of Circuit County Clerk's Office.
• Assists individuals in the completion of Domestic Abuse Petitions; ensures all information is provided; assigns a case number and establishes case file.
• Assists attorneys, court staff, and the public at the counter, via telephone, and via electronic means with filing a case and answering questions as they relate to case filing procedures; maintains and monitors the e-filing system to ensure timely approval and processing of filings.
• Establishes a case and assigns a case number for various filings and presents to judicial offices as needed.
• Completes witness certificates as needed for any witness subpoenaed to testify in a case; assesses appropriate fees to the proper defendant.
• Prepares and files cases for pauper lawsuits if approved by judges; sends notices to citizens.
• Conducts record checks to determine any previous cases and judge assigned.
• Records filing of tax liens and benefit overpayments.
• Provides telephone support to poll workers as needed during major elections.

SECONDARY DUTIES AND RESPONSIBILITIES:

• Perform any other related duties as required.

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of legal terminology, the court system, and legal procedures and practices.
• Considerable knowledge of the procedures involved with and requirements of case filing, court record establishment, and case file preparation.
• Considerable knowledge of office practices, procedures, equipment, and terminology.
• Good knowledge of basic mathematics.
• Ability to establish and maintain an effective record-keeping system.
• Ability to read and interpret legal documents and statutes.
• Ability to communicate effectively in writing, over the phone, and via electronic means.
• Ability to provide excellent customer service.
• Ability to count money.
• Ability to establish and maintain an effective working relationship with the general public, attorneys, other County employees, and outside agencies.
• Ability to teach staff to digitize documents and manipulate file sizes.
• Ability to maintain discretion regarding privileged information.
• Ability to attend work regularly and reliably.
• Skill in the operation of and data entry into a computer.
• Skill in the digitization of documents.
• Skill in manipulating file sizes to meet system requirements.

PHYSICAL REQUIREMENTS:

• Ability to stand for long periods of time.
• Visual acuity is sufficient for normal office activities, including the use of a PC.
• Digital dexterity is needed for keyboard and mouse operation.
• Ability to lift and carry up to 25 pounds.

EDUCATION AND EXPERIENCE:

Completion of high school or equivalent with advanced training in word processing, data entry, bookkeeping courses, or related fields; some work experience with clerical record-keeping in a legal, court, or related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a criminal background check.

Regular and reliable attendance is an essential function of this position.

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