Executive assistant

Executive Assistant - Part Time (Growth to Full Time)
Valley Isle Enterprises Ltd.
Location: Maui, Hawaii - In Person
Hours: 20-25 hours per week to start, with potential to grow to full time
Pay: $30 per hour for documented work performed daily.

About Valley Isle Enterprises

Valley Isle Enterprises is a licensed general contractor and real estate development company based on Maui with 11 active projects spanning luxury multifamily development, commercial construction, and renovation projects across Hawaii and British Columbia. The CEO is a 45-year construction veteran who moves fast, thinks big, and needs his world managed so he can focus entirely on deals, capital, and relationships.

What This Role Actually Is

You are the person who makes sure nothing falls through the cracks. Calendar, inbox, follow-up, vendor coordination, systems building, and personal logistics all run through you. If the CEO is spending time on something that does not require his specific judgment or relationships, that task belongs to you.

This role operates in a fast-moving entrepreneurial environment where priorities shift and plans change regularly. The right candidate adapts without drama and stays focused on outcomes regardless of how the path changes.

Core Responsibilities

Calendar ownership means nothing gets scheduled without going through you. You protect deep work blocks, prep a one-page brief before every important meeting, and make sure he walks in prepared every single time.

Inbox management means you process email daily, reply on his behalf for routine matters, and only escalate what genuinely needs his judgment. Inbox chaos is your problem to solve, not his.

Project follow-up means you track open items across active construction and development projects - permits, vendor quotes, contractor schedules, lender documents - and chase them without being asked.

Systems building means you help build and maintain operating systems and SOPs for recurring tasks across Valley Isle Enterprises, ensuring the CEO never has to explain the same process twice. You document, organize, and make things repeatable.

Vendor and contractor coordination means you handle communication with lawyers, lenders, permit offices, and suppliers. You track who owes what and when.

Hiring support means you post job ads, screen initial applications using criteria the CEO defines once, and only bring qualified candidates forward. You understand that A-players are the foundation of a great company and take that responsibility seriously.

Personal logistics and property coordination means you arrange garage sales, coordinate yard work, manage vehicle maintenance, book appointments, and handle anything personal that takes 20 minutes but costs two hours of mental energy. No task is beneath this role if it buys back the CEO's time.

Daily documentation means you submit a simple end-of-day summary of hours worked and tasks completed. Pay is based on documented work performed, not hours sitting at a desk.

What Makes the Right Person

You finish tasks without being reminded. You flag problems before they become emergencies. You ask smart questions instead of guessing. You adapt fast when priorities change and you never make it a drama. You stay calm when things are moving fast in ten directions at once.

Real estate or construction experience is a bonus. Character, reliability, flexibility, and the ability to take complete ownership of tasks are non-negotiable.

To Apply

Send your resume and a one-paragraph description of a time you had to completely change direction mid-execution and how you handled it to support
... with subject line Maui EA Application

Send a video of yourself with a 60 second introduction of you and why you are a good fit for this position.

Please send resume to this address and include references and phone numbers. We are proactive in developing systems with AI.
Mahalo for your interesting growing with us.