Administrative Associate

Manifest Solutions is currently seeking an Administrative Associate for a position in Austin, TX.

• Responsible for performing administrative support duties within the assigned area.
• Responsibilities are specific to the organizational unit (i.e. region, district, department, plant, etc.) E
• Perform basic administrative duties, following well-defined, standard procedures
• Prepare documents, reports, and spreadsheets, etc. as needed to support the business unit.
• Maintain files and calendars as needed.
• Answer customer questions; refer questions to others as needed; actively learns the function of the department to assist customers more effectively; exhibits concern and sensitivity to others.
• Exchange documents with various courts and administrative agencies and opposing parties (some daily pedestrian travel within a 5 block range or if further a company vehicle will be used)
• Serving large number parties to a case with aforementioned materials via hand-delivery, courier service, USPS mail, over-night courier and email.
• Maintain file system of aforementioned materials Mail to large number of parties in a single event (1000 recipients or more)

Qualifications

• High school diploma or GED.
• One year of administrative work experience.
• Demonstrated computer proficiency including the use of Microsoft Office Products.
• Must possess the ability to organize data and processes and communicate effectively, both orally and in writing.
• Displays good analytical and problem solving skills.
  
• Attention to detail is an absolute necessity.
• Requires experience with MSWord, MS Excel
• Prefer Familiarity with the following Adobe Acrobat for document labeling and editing Mail merges using MS Excel (letters and mailing/shipping) Mail merges for mailing/shipping using Stamps.com, Fed-Ex and other similar applications Various other tasks administrative tasks as needed.
• Utilize Microsoft Outlook and PowerPoint as well as other department software/systems as needed.