Executive Assistant

Executive Assistant | Stillwater, OK (Onsite/Hybrid)
USA Rare Earth
Be part of building Americas critical mineral supply chain.
At USA Rare Earth, were on a mission to power the futuresupporting electric vehicles, clean energy, consumer electronics, and national defense. From our Round Top deposit in West Texas to our cutting-edge processing and magnet manufacturing capabilities, were creating the only fully integrated mine-to-magnet supply chain in the U.S.
This is your opportunity to support leadership at the forefront of innovation.

About the Role
We are seeking a highly organized, proactive Executive Assistant to partner with our SVP of Manufacturing in Stillwater, OK.
This is more than traditional executive supportyoull play a critical role in coordinating high-visibility customer visits, leadership engagements, and key operational activities at our manufacturing facility. If you thrive in a fast-paced environment, love solving problems, and enjoy being at the center of action, this is for you.

What Youll Do
Executive Support

Manage a complex, fast-moving executive calendar aligned to business priorities
Coordinate meetings, agendas, materials, and follow-ups
Handle domestic & international travel, including site visits
Prepare presentations, reports, and executive briefings
Track key deliverables and ensure operational follow-through

Customer & Site Visit Coordination

Lead end-to-end planning of high-profile customer visits
Build detailed agendas and align cross-functional stakeholders
Oversee logistics: safety, PPE, facility access, and meeting readiness
Act as the on-site point of contact to ensure seamless execution
Capture outcomes and drive post-visit follow-ups

Cross-Functional Coordination

Partner across manufacturing, engineering, EHS, and corporate teams
Support plant visits, audits, and leadership meetings
Assist with onboarding logistics for key hires
Identify opportunities to improve processes and efficiency

What You Bring

Bachelors degree or equivalent experience
5+ years of executive support experience (C-level preferred)
Proven ability to manage high-visibility meetings or customer engagements
Exceptional organization, communication, and judgment
Ability to juggle multiple priorities in a fast-paced environment
Proficiency in Microsoft Office & Google Workspace

Work Environment

Based in Stillwater, OK (23 days onsite at manufacturing facility)
Up to 10% travel for site visits and leadership engagements

Why USA Rare Earth

Be part of a mission-driven company shaping the future of U.S. manufacturing
Work alongside innovators, problem-solvers, and industry leaders
Contribute to technologies powering EVs, clean energy, and advanced electronics
Join a team that values quality, accountability, collaboration, and impact

Ready to Make an Impact?
Apply now! Contact Name: Jackie Lazaro Type: Recruiter Company: USA Rare Earth Web Site: