Supplier Administrator

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Office of Indiana State Comptroller :

The State Comptrollers office has four main areas Accounts Payable, Accounting and Reporting, Local Government, and Payroll. Each of these departments plays a crucial role in the functionality of state government. From paying state employees to balancing the states checkbook to working with local units and developing year-end financial reports, these departments and the employees within them are dedicated to accurate and transparent accounting on behalf of Hoosiers across the state.

Role Overview :

SUMMARY:

Incumbent serves as a Supplier Administrator for the Office of State Comptroller, responsible for processing supplier forms, payment bounce backs and maintaining accurate Internal Revenue Service (IRS) withholding reporting for the state.

DUTIES AND ESSENTIAL FUNCTIONS:

• Verify, add, and update state supplier forms

• Create and disperse Internal Revenue Service (IRS) B-Notices and 1099 reporting forms

• Maintain accurate withholding reporting for state suppliers, including real estate transactions and settlements with multiple parties

• Analyze and process state & federal levy interceptions

• Serve as communication liaison with state agencies and supplier representatives

• Provide agency guidance on supplier matters, including withholding guidance

Other Duties may include, but are not limited to:

• Payment inquiry research

• Filing, storing and retrieving accounts payable, payroll and settlement records

• Mail processing

• Perform related duties as assigned

JOB REQUIREMENTS AND DIFFICULTY OF WORK

• High school diploma or equivalent required plus one year of related professional experience required

• Accreditation in 1099 reporting preferred Must receive the Institute of Finance & Management Payment Reporting (1099) Specialist Certification required within first year of employment

• Exceptional customer service to internal and external customers required

• Strong written and verbal communication skills needed

• Ability to analyze documents and scenarios and make appropriate decisions based upon policy, procedure, written and verbal guidelines

• Light lifting required up to 40 pounds

Familiarity with the following systems is preferred but not required:

• PeopleSoft Financials (Suppliers)

• PeopleSoft Financials (Accounts Payable)

• PeopleSoft Financials (eProcurement)

• Microsoft Office, including Excel, Word, and Outlook

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision for one or more staff members.

Salary Statement :

The salary for this position traditionally starts at 50,000.00 but may be commensurate with education or work experience.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Indiana Deferred Compensation Plan (Hoosier START) 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options with Indiana Public Retirement System (INPRS)
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years

• Group life insurance

• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking
• Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at ... .