Executive Assistant

We are looking for exceptional talent with excellent communication skills
Collaboration is key, both internally and with our clients. We believe we do our best work when we are together and working hand in hand with business users
Curiosity is something we embrace and value highly
We want people who are positive and passionate, have proven problem solving capabilities, can work quickly to find solutions to complex challenges and unlock big opportunities
People need to be able to take ownership and be trusted to deliver, going the extra mile
We want people who are highly motivated and have a high desire to learn

Responsibilities:
Gatekeeping diaries and keeping abreast of stakeholders??? meeting schedules
Scheduling meetings, taking care of logistics and supporting with meeting preparation
Supporting the preparation of presentation materials
Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties
Engaging with internal members of staff across all departments, at all times exercising a professional and approachable manner
Coordination of business travel, including booking transport and accommodation, and preparing itineraries
Supporting with the planning, logistics and execution of firmwide events
Conducting ad hoc projects, research, administration, and record-keeping
Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

Working hours: 8:00 AM - 6:00 PM

Skills:
Minimum academic requirements of a Bachelor's degree with 3.3/4.0 GPA from a top ranking university, as well as evidence of a strong academic history prior
Minimum 2 years of experience in a similar role
Very strong administrative and IT skills, in particular strong Microsoft PowerPoint, Excel, Outlook, and Word skills
Experience of handling highly sensitive information with tact, diplomacy, and discretion
Exceptional verbal and written communication skills
Demonstrates a solution-oriented approach and a proactive attitude with the ability to maintain momentum towards objectives and deadlines
Demonstrates close attention to detail
Ability to deal with competing priorities, prioritize and demonstrate a disciplined thought process and an ability to anticipate needs
Good team player, strong work ethic, confident and energetic.
The ability to cooperate effectively with the wider Business Administration team

Education:
Bachelors

Experience:
1-4 years

Qualifications:
Gatekeeping diaries and keeping abreast of stakeholders meeting schedules
Scheduling meetings, taking care of logistics and supporting with meeting preparation
Supporting the preparation of presentation materials
Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties
Engaging with internal members of staff across all departments, at all times exercising a professional and approachable manner
Coordination of business travel, including booking transport and accommodation, and preparing itineraries
Supporting with the planning, logistics and execution of firmwide events
Conducting ad hoc projects, research, administration, and record-keeping Working Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

HAVE AN IMPACT FROM DAY ONE! ****THIS IS NOT A REMOTE POSITION****

Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact ....

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

key responsibilities

Gatekeeping diaries and keeping abreast of stakeholders??? meeting schedules Scheduling meetings, taking care of logistics and supporting with meeting preparation Supporting the preparation of presentation materials Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties Engaging with internal members of staff across all departments, at all times exercising a professional and approachable manner Coordination of business travel, including booking transport and accommodation, and preparing itineraries Supporting with the planning, logistics and execution of firmwide eventsConducting ad hoc projects, research, administration, and record-keeping Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

experience

1-4 years

skills

Minimum academic requirements of a Bachelor's degree with 3.3/4.0 GPA from a top ranking university, as well as evidence of a strong academic history priorMinimum 2 years of experience in a similar role Very strong administrative and IT skills, in particular strong Microsoft PowerPoint, Excel, Outlook, and Word skills Experience of handling highly sensitive information with tact, diplomacy, and discretion Exceptional verbal and written communication skills Demonstrates a solution-oriented approach and a proactive attitude with the ability to maintain momentum towards objectives and deadlines Demonstrates close attention to detail Ability to deal with competing priorities, prioritize and demonstrate a disciplined thought process and an ability to anticipate needs Good team player, strong work ethic, confident and energetic.The ability to cooperate effectively with the wider Business Administration team

qualifications

Gatekeeping diaries and keeping abreast of stakeholders meeting schedules Scheduling meetings, taking care of logistics and supporting with meeting preparation Supporting the preparation of presentation materials Screening calls, facilitating conference calls and managing ad hoc correspondence with external parties Engaging with internal members of staff across all departments, at all times exercising a professional and approachable manner Coordination of business travel, including booking transport and accommodation, and preparing itineraries Supporting with the planning, logistics and execution of firmwide events Conducting ad hoc projects, research, administration, and record-keeping Working Working with members of the wider Business Administration and Executive Assistant teams to provide support to the firm as required.

education

Bachelors