Administrative Assistant

Administrative Assistant Work schedule: 7:15 a.m. to 4:00 p.m. daily - onsite 5 days per week, Mon-Fri in Jackson, MI Pay Rate: $20-$23/hour Job Details: This position supports all of the administrative functions of the NDT/Materials Department at Lab Services. Primary responsibilities include; Responsibility for maintaining all personnel training, certification and qualification documentation in an easily retrievable manner Responsibility for the control of all NRC related documentation Interface with auditors during NUPIC, A2LA, and NRC audits to provide the required documents Working with various software systems (SAP, LIMS, MS Office, Adobe) to support business needs Customer interface for quoting, invoicing, and reporting Perform proofreading, editing and distribution of formal laboratory reports Manage NDT/Materials calibrated equipment (assignments, due dates, distribution) Skills: The successful candidate will possess: A proven history in an administrative support position Proficiency with standard MS Office applications (Word, Excel, PowerPoint) Proven customer service skills in order to perform as a reliable interface for customer requests or concerns, process invoices, quotes Ability to gain proficiency with other administrative processes within Lab Services to provide overlapping support to other groups Excellent proofreading skills and attention to detail to provide thorough review of department reports prior to submittal to customers Ability to gain proficiency with software systems including SAP and Lab Services Laboratory Informations Management Systems (LIMS) software including; PCS, LS Operations, Met Team and Titan Significant experience with MS Office Suite, particularly MS Word, Excel, and PowerPoint The ability to organize and maintain large volumes of documentation necessary to ensure compliance with quality accreditation and regulatory agencies. This includes extensive scanning, filing, and record retention compliance The drive and ability to evaluate current administrative processes to identify inefficiencies and eliminate redundant or obsolete operations The ability to multi-task, quickly changing from one priority to the next as needs change #INDPRO #LI-JS1