Office Manager

Warehouse Coordinator Job Description The Warehouse Coordinator oversees day-to-day office and logistics operations within a manufacturing environment. This role manages shipping coordination, prepares and tracks customer invoices, maintains accurate inventory and shipment records, and supports basic accounting functions. The position requires strong attention to detail, excellent organizational skills, and hands-on experience with QuickBooks and Microsoft Office. Responsibilities Generate, review, and manage bills of lading for outbound shipments to ensure accuracy and compliance. Coordinate freight and shipments with logistics companies, vendors, and customers to meet delivery schedules. Send shipment tracking information to customers and provide timely updates on delivery status. Prepare, submit, and follow up on customer invoices, ensuring accuracy and completeness. Track customer payments and support accounts receivable activities, including basic accounting tasks. Manage general office operations and administrative duties to support warehouse and manufacturing activities. Maintain accurate records for shipments, inventory, and financial transactions in both digital and physical formats. Communicate proactively with internal teams, customers, and carriers to resolve issues and ensure smooth operations. Support production and shipping/receiving activities by coordinating documentation and information flow. Perform data entry related to inventory, shipping, and invoicing in QuickBooks and other inventory management systems. Assist with maintaining and updating inventory records and production inventory data. Essential Skills Prior office management experience in a manufacturing environment. Hands-on experience with freight coordination, shipping, and logistics. Strong experience generating general bills of lading and other shipping documentation. QuickBooks experience required, including invoicing, data entry, and basic accounting support. Experience with invoicing, accounts receivable, and basic accounting processes. Proficiency in Microsoft Office, including Word and Excel. Strong organizational, multitasking, and time-management skills. Ability to communicate clearly and professionally with internal teams, customers, and carriers. Experience coordinating freight with logistics companies and sending tracking information to customers. Ability to maintain accurate records for shipments, inventory, and financial transactions. Additional Skills & Qualifications Experience working in shipping and receiving or production support environments. Familiarity with inventory or manufacturing systems and production inventory processes. Experience with inventory management systems and data entry related to inventory control. Customer service experience in a logistics, warehouse, or manufacturing setting. Experience in manufacturing operations and production workflows. Why Work Here? Join a stable manufacturing operation where your organizational skills and logistics expertise make a direct impact on daily performance. You will work in a collaborative environment that values accuracy, reliability, and clear communication. The role offers the opportunity to deepen your experience in logistics, inventory, and accounting systems while working closely with both office and warehouse teams. You will gain broad exposure to end-to-end operations, from production support through shipping and invoicing, in a setting that encourages continuous learning and process improvement. Work Environment The role is based in an office setting within a manufacturing and warehouse environment, supporting both administrative and logistics functions. You will work closely with production, shipping, and receiving teams, using tools such as QuickBooks, Microsoft Office (Word and Excel), and inventory management systems. The schedule typically follows standard business hours, with periods of higher activity aligned to shipping and production needs. The environment is fast-paced and detail-focused, requiring comfort with frequent communication by phone and email, as well as coordination with carriers, vendors, and customers. Job Type & Location This is a Permanent position based out of Birmingham, AL. Pay and Benefits The pay range for this position is $60000.00 - $70000.00/yr. Competitive pay (based on experience) Health, dental, and vision insurance Paid time off Workplace Type This is a fully onsite position in Birmingham,AL. Application Deadline This position is anticipated to close on Jun 6, 2026. About Aerotek We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meets their goals, skills and interests. Since 1983, we have provided a variety of career opportunities across North American industry - from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role solving for companies' construction, manufacturing and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are everything spirit to the test as your career continues to grow. Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.