Administrative Assistant

Company DescriptionGreenville Public Schools is a well-established public school district based in Greenville, serving a mix of suburban and rural communities in Montcalm County and nearby areas. It provides a full K-12 education system with a strong emphasis on preparing students for both college and career pathways. District Structure & EnvironmentThe district is made up of multiple elementary schools, a middle school, and Greenville High School. Class sizes are generally moderate, which allows teachers to provide more individualized attention. The schools aim to create a supportive environment where students feel safe, engaged, and encouraged to succeed.Facilities across the district include updated classrooms, technology labs, athletic complexes, and performing arts spaces. Over the years, Greenville Public Schools has invested in modernizing learning environments to keep up with current educational standards.Job DescriptionJob DescriptionWe are currently seeking a highly organized and detail-oriented Remote Administrative Assistant to join our team. The ideal candidate will play a key role in supporting daily office operations, assisting management, and ensuring efficient administrative workflow. This position requires excellent communication skills, a proactive approach, and the ability to multitask in a dynamic environment.ResponsibilitiesManage and organize company documents, files, and records with strict attention to confidentiality and data securityCoordinate meetings, prepare agendas, and take comprehensive meeting minutes for distributionRespond to internal and external inquiries in a professional and timely mannerMaintain office supplies inventory and place orders as needed to ensure operational continuityAssist in preparing reports, presentations, and correspondence for management reviewSupport multiple departments with general administrative tasks and special projectsEnsure smooth day-to-day office operations and workflow across remote and in-office environmentsManage executive calendars, schedule appointments, and coordinate meeting logisticsMonitor and organize email communications, prioritizing urgent matters for appropriate follow-upArrange travel accommodations, process expense reports, and maintain travel recordsMaintain and update databases, customer relationship management (CRM) systems, and administrative recordsProvide administrative support to new team members during onboarding and orientation processesIdentify opportunities for process improvement and recommend solutions to enhance operational efficiencyQualificationsQualificationsHigh school diploma or equivalent required; associate degree preferredMinimum 1-2 years of administrative or office support experienceProficient in Microsoft Office Suite (Word, Excel, Outlook)Strong organizational and time management skillsExcellent written and verbal communication abilitiesAbility to handle confidential information with discretionDetail-oriented and capable of working independently or as part of a teamAdditional InformationAll your information will be kept confidential according to EEO guidelines.