Administrative Assistant

Administrative Assistant - ( 26141414 ) ADMINISTRATIVE ASSISTANT DIRECTOR'S OFFICE HELENA, MT The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The Director's Office provides critical support to the department's executive team through communications, financial services, legal services, and human resources. The landscape of corrections is constantly evolving, and this team is at the forefront of managing this change on behalf of Montana citizens. Join us today! The Administrative Assistant serves as the primary frontdesk representative at the Department of Corrections Central location in Helena, greeting visitors, answering inquiries, and directing individuals to the appropriate staff members. This role manages communications by answering and routing telephone calls, providing information, taking messages, and handling incoming and outgoing mail, emails, and faxes. The Administrative Assistant schedules and confirms appointments, meetings, events, and travel arrangements, prepares and distributes agendas, notes, correspondence, and reports, and provides support to staff and customers through tasks such as order placement, account assistance, and invoice processing. This position also maintains organized paper and electronic filing systems, enters and updates information in databases, and proofs documents for accuracy. Additional responsibilities include preparing responses to routine correspondence, operating standard office equipment, and monitoring office supply inventory and equipment needs. The Administrative Assistant is further responsible for coordinating the fleet vehicle process for the Helena Central office, including scheduling vehicle use, ensuring routine maintenance is completed, tracking mileage and documentation, and helping maintain the overall readiness and condition of the fleet. QUALIFICATIONS The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to: High School Diploma One year of experience providing a variety of office support or clerical work Alternative combinations of education and experience will be considered on a case-by-case basis. BENEFITS Your service is rewarded with competitive compensation and generous State of Montana Benefits . State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program . APPLICATION INSTRUCTIONS Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a Relevant File. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered. Successful applicants will be subject to: Criminal history check Child/patient/offender abuse registries Reference checks The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, NOTICES Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position. Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited. Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire. Salary: $ 22.97 - 22.97 Yearly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings : 1 Employee Status : Regular Schedule : Full-Time Job Type : Standard Shift : Day Job Travel : Yes, 5 % of the Time Primary Location : Helena Agency : Department of Corrections Union : 000 - None Posting Date : May 26, 2026, 8:53:14 PM Closing Date (based on your computer's timezone) : Jun 8, 2026, 5:59:00 AM Required Application Materials : Cover Letter, Resume Contact Name : Macee Larkins | Contact Email : ... | Contact Phone : ... The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.