Administrative Specialist

Administrative Specialist

ESH&Q - Richland, Washington

TerraGraphics is seeking a highly organized and detail-oriented Administrative Specialist to support upcoming temporary contract work with a possibility of follow-on work if there is a good match between skills and needs. This individual will manage document packages, interface with the client(s), and ensure schedules are met on time. The ideal candidate is professional, dependable, detail-oriented, and capable of managing multiple tasks while maintaining accuracy and strong communication with staff and clients. Early career college graduates with an interest in building experience with environmental regulatory support will also be considered.

Responsibilities

Prepare, edit, and manage administrative and environmental documents and reports

Maintain organized digital and physical filing systems

Support project teams with administrative tasks and document control

Coordinate schedules, meetings, and communications with client(s)

Review documents for accuracy, formatting, and completeness

Assist with technical editing and document clearance

Assist with data entry, tracking spreadsheets, and reporting

Communicate professionally with clients, vendors, and team members

Perform general office and administrative support duties as assigned

Adhere to all required training and access requirements

Required Qualifications:

U.S. Citizenship required

Bachelor's degree in related field or high school diploma and 5 years relevant experience

Adobe Acrobat Pro - Intermediate level minimum

Microsoft Word - Intermediate level minimum

Microsoft Excel - Intermediate level minimum

Exceptionally detail oriented

Exceptionally organized

Strong communication skills

Desired Qualifications:

Hanford Site experience

Bachelor's degree with STEM emphasis

Previous experience with administrative operations, client services, or a similar role

Experience with prioritizing and meeting deadlines

Strong problem-solving and troubleshooting skills

Professional attitude and dependable work ethic

Effective interpersonal skills (ability to relate at all levels of the organization)

Ability to work independently as well as in teaming environment

Possess excellent attention to detail