Executive Assistant (Remote South Africa US Hours)

This is a remote position. Executive Assistant (Remote | South Africa | US Hours) Job Type: Full-Time (40 hours per week) Working Hours: Monday to Friday Flexible 8-hour shift between 14:00 - 03:00 (SAST) aligned with US business hours Salary: Paid monthly in South African Rand (ZAR) Overview We are seeking a proactive, highly organized, and detail-oriented Executive Assistant to support a fast-paced, high-performing real estate team. This role is critical in ensuring smooth daily operations, efficient communication, and accurate data management across the business. The ideal candidate thrives in a dynamic environment, can manage multiple priorities, and is comfortable working with CRM systems and spreadsheets. Key Responsibilities 1. Operations, Collaboration & Recruiting Support Collaborate with agents, brokers, and team members to support daily operations Ensure smooth lead transitions and proper follow-through Maintain clear and effective communication across teams Assist with tasks assigned by leadership and agents Support recruiting efforts (candidate outreach, tracking, and interview scheduling) Manage recruiting pipelines within CRM systems Assist with onboarding coordination and new team member setup 2. Communication & Follow-Up Build and maintain relationships with potential clients Follow up with leads at different stages of the sales process Share information on properties, market trends, and services Execute communication strategies set by leadership Conduct outbound calls when required 3. Scheduling & Training Coordination Manage calendars for agents and leadership Schedule meetings, training sessions, and team events Ensure team members are registered for required training Track attendance and follow up on completion 4. Administrative Support & Data Management Perform general administrative tasks Support high-performing agents and team leads Maintain accurate data entry across CRM systems and spreadsheets Update and manage tracking documents (leads, transactions, agent activity) Ensure data consistency across platforms (e.g., CRM, spreadsheets, internal tools) Assist with reporting and basic data analysis Requirements Proven experience in real estate support or administration Experience with CRM systems ( Follow Up Boss preferred ) Strong organizational and multitasking abilities High attention to detail and accuracy Excellent written and verbal communication skills Comfortable working in a fast-paced, remote environment Technical & Work Environment Requirements Reliable minimum 50 Mbps fibre internet connection Fully functional laptop or computer suitable for remote work Loadshedding backup solutions (e.g., inverter, UPS, or alternative power source) Quiet, distraction-free workspace What We're Looking For Self-motivated and proactive individual Strong problem-solving skills Ability to work independently and as part of a team High level of professionalism and accountability Benefits FULL-TIME OPEN-ENDED CONTRACT PTO INCREASES BASED ON ANNUAL PERFORMANCE REVIEW