Secretary

The City of Long Beach, Energy and Environmental Services Department is recruiting one (1) Secretary - Unclassified position within the Collections Bureau. The successful candidate will be a highly organized and self-sufficient individual who is trustworthy, tactful, flexible, and has excellent office skills.

**Please note this recruitment will be accepting a limited number of applications for the position. Once the maximum number of submissions of 150 has been met, the job posting will be closed and no further applications will be accepted. We encourage candidates to apply as soon as possible.

**If the maximum number of submissions has not been met, the job bulletin will remain open until the closing date of Monday, June 8, 2026 at 11:59PM PST.

The Energy & Environmental Services Department (EES) has an immediate opening for a Bureau Secretary in the Collections & Customer Service Bureau. EES is a newly integrated department with four bureaus: Administrative Services, Collections & Customer Services, Materials Management, and Oil Operations. The Department's core services are focused on providing solid waste management, organic materials, and recycling/waste diversion services to the City of Long Beach, as well as managing oil properties and fields in Long Beach and the surrounding areas.

The Collections & Customer Service Bureau is composed of 156 employees, including 132 Refuse Operator employees that collect and dispose of solid waste and organic materials for 118,000 commercial and residential accounts in the City. The Bureau Secretary will provide direct administrative support to the Bureau Manager and will play a key role in support of a busy and vibrant organization. The successful candidate will be a highly organized professional individual with excellent office skills that performs a wide variety of responsible secretarial, clerical and general office work for a bureau head. This position reports to 2929 E. Willow Street, Long Beach. This position will have a hybrid schedule with options for telecommuting. The reporting time for this position is 6:00 a.m., Monday through Friday, with some required overtime and weekend shifts. Current City of Long Beach Secretaries are encouraged to apply to be considered as a transfer placement.

EXAMPLES OF DUTIES

Duties of the position may include, but are not limited to:

Provides support to the Collections & Customer Service Bureau Manager for scheduling appointments and meetings

Answers phone calls on the general Bureau telephone number, directing callers to the appropriate information source

Maintains calendars and address book for the Bureau Manager

Maintains files, documentation and correspondence for Bureau Manager projects

Takes minutes and compliles and distributes minutes of meetings

Coordinates requests from the City Council, City Manager's Office, Director's Office, or other partners and clients

Assists with Council letter scheduling and document transmittals

Assists with job interview candidate document processing

Represents the Bureau at various community functions

Compiles information and data for use in preparing various records and reports

Interprets departmental policies, procedures, and operations to the public or City personnel

May supervise clerical personnel

Orders office supplies for Bureau Administration

Completes travel request forms and schedules transportation, hotel and other reservations needed for attendance at Bureau-related conferences

Performs other related duties as required

REQUIREMENTS TO FILE

MINIMUM QUALIFICATIONS

Education equivalent to graduation from high school

Five (5) years of progressively responsible secretarial/clerical experience, which may include prior work experience outside of the City of Long Beach.

A valid Class C Driver License or the ability to arrange necessary and timely transportation.

DESIREABLE QUALIFICATIONS

Three (3) years of progressively responsible experience providing direct administrative support to an executive or manager

SUCCESSFUL CANDIDATES WILL DEMONSTRATE

Exceptional verbal, written and customer service skills including the ability to maintain confidentiality

Excellent planning, interpersonal, and time management skills

Flexible and adaptable with respect to changing priorities

Strong attention to detail

Ability to work well with all levels of City government, residents, and businesses

Skilled in spelling, grammar, punctuation, and English language skills

Experienced in a wide range of software, including Word, Excel, PowerPoint, social media, and Outlook

SELECTION PROCEDURE

This recruitment will close at 11:59 PM Pacific Time on Monday, June 8, 2026, or until 150 applications have been received, whichever occurs first. To be considered, please submit an online application, including a resume in PDF format. Applications that fail to include all necessary documents will be considered incomplete and will not be taken into consideration.

Following the close of filing, applications will be reviewed and those candidates determined to be the best qualified will be invited to participate in the selection process which will include an oral interview by a selection panel. This information is available in an alternative format by request to the Energy & Environmental Services Department, Personnel Division, at .... If you require an accommodation because of a disability in order to participate in any phase of the application process, please request when submitting your application or call ....

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If special accommodation is desired, or if you would like to request this information in an alternative format, please call ....

In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public.

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