Administrative Assistant

Administrative Assistant
Framingham, MA 01701
6+ Months

Hybrid - Tues and Wed
Pay Rate: $27.61/Hour on W2

Job Summary:
The Administrative Assistant - Mid-level will support the leaders in our Framingham Office. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external customers who work remotely on a variety of issues which require tact and diplomacy.

Major Areas of Responsibility:

• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinate travel itineraries and process expenses.
• Responds to questions and requests and researches information. Interfaces with a variety of customers on issues which are complex or of a confidential nature. Involves appropriate associates from other departments or divisions to resolve issues.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitors administrative projects. Performs other duties as required or directed.
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Printing & disseminating significant number of Reports on a timely basis
• Timekeeping
• Back-up Support to other Admins.
• Manages and administers documents and spreadsheets
• Supports all meetings and sessions held in the home office
• Support training and conferences with prep and logistics needs

Required Skills:

• 5-10 years of administrative assistant experience
• Ability to service a large group of people (1 VP, 2AVPs, and some ad hoc team support)
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Superior communication and interpersonal skills with proven organizational and administrative.
• Must thrive in a very busy atmosphere, in order to be focused on the job at hand.
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Change management skills and flexibility.
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical.
• Strong ability to collaborate with and cover other Administrative Assistants
• Great at being resourceful and leveraging relationships to problem solve

Preferred Skills:
Large corporate environment work experience highly preferred.

Meeting Notes:
Hybrid - Tues and Wed
Support VP and two AVPs
Work with people in Europe
5-10 years experience holding an admin asst role
Shortlisting top 3 for HM to review after screening candidates via Teams video
Interview process: one with admin(s) on the team and second with AVP

#TB_EN
#ZR

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Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.