Dept Administrator - Manufacturing Engineering

ETC is looking for a highly organized, detail-loving individual who enjoys keeping things running smoothly! This person handles everything from coordinating meetings and projects to monitoring expenses and budgets- no two days are the same! You should be comfortable navigating Microsoft Office tools and using them to create polished documents and reports. If youre a multitasker who thrives in a fast-paced environment, communicates well, and takes pride in staying one step ahead, this is the job for you!

Perks & Benefits

Generous paid time off Enjoy over 4 weeks of PTO in your first year

Comprehensive health coverage Medical, dental, and vision insurance starting on day one

Flexible Spending Accounts (FSA) available immediately

Employer paid life and disability insurance

100% employee owned company! ESOP ownership benefits begin after one year of service

Retirement savings options Pre tax 401(k) and Roth 401(k) plans with employer match

Interested candidates should submit an application or contact Mia Doyle at ... with questions.

Representative Responsibilities:

Produces and routes correspondence, reports and other documentation

Independently creates, compiles, prepares and distributes reports, selecting pertinent information from various resources as requested

Monitors the data entry inbox, responding to and assigning tasks as needed

Assigning tickets and tasks in Jira

If applicable designs, creates and generates advanced documents and reports

Performs other clerical and statistical assignments where trust and accuracy are involved

Drafts correspondence as needed

Budget/Expense/Variance monitoring as requested

Visibility of budgets and tracks items for manager

Expense report, bill and receipt coding

Monthly, Quarterly, Annual reporting as required

May be responsible for sourcing and ordering parts

Provides complex administrative support within Manufacturing Engineering

Establishes and maintains files and filing systems, including Prod_Docs which contains the official manufacturing documentation for ETC parts and assemblies

Responsible for copying and laminating projects

Reconciles departmental records

Responsible for maintaining departmental procedures &

Works extensively within business system utilized by department

Coordinates department events

Provides meeting services assistance as requested

Coordinates meetings, presentations, and events including travel, lodging, transportation, and meals

Prepares materials for discussion and presentation

Responsible for taking and publishing meeting minutes for meetings requiring the highest level of confidentiality

Follows up on action items as needed

Provides administrative support on special projects, including tracking progress & providing reports

Responsible for handling confidential, proprietary information in a professional manner

Ability to support international duties in the scope of the position

Coordinates and conducts training as requested

May assist with answering company phone lines

May work with internal and external customers to resolve issues

If applicable, greets & assists guests in a timely and professional manner

Flexibility to move within a pool of resources to complete tasks in other departments based on company need

Completes other duties as assigned

Special projects and requests are completed in a timely and positive fashion

Minimum Qualifications:

Associates degree or 3-4 years of increasingly responsible positions in an admin department

Experience in a team environment

Demonstrated ability to consistently perform the duties of an Administrative Assistant II.

Demonstrated mastery in business systems (SAP, etc.) if required

Ability to interact with other employees, work as a team

Ability to read and understand complex written and verbal instructions

Ability to use advanced functions within Microsoft Word, Excel, Outlook, PowerPoint, etc.

Ability to produce documents/reports and create presentation materials

Ability to project a friendly and professional demeanor

Ability to work well under pressure

Excellent communication and interpersonal skills

Proven ability to deal with all levels of personnel and maintain strict confidentiality

Proven ability to work independently

Proven ability to multitask

Excellent organizational skills and attention to detail

Analytical skills, ability to understand relationship between transactions

Subject Matter Expert in department they support

SAP knowledge preferred

Knowledge of specific department duties (example Finance, Purchasing, etc.) preferred

Senior Level Position:

As a department Administrator, this position has extensive administrative experience.

They have established themselves as a leader in their discipline.

This position works independently in assignments as well as decision making

At this level, the employee, has developed a large amount of expertise in the line of work, may be responsible for planning and coordination of assignments for others in the department.

Completed work is reviewed only from an overall standpoint in terms of feasibility, compatibility with other work, or effectiveness in meeting requirements or expected results.

Understands and applies accepted administrative specific principles and practices.

May mentor other administrative assistants with their professional development.