Contract Administrator

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit www.fau.edu/jobs. Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: Florida Atlantic University is seeking a Contract Administrator in Boca Raton, FL. The Contract Administrator plays a critical role in supporting the Office of Sponsored Programs (OSP). Responsible for drafting, reviewing, negotiating, and administering a wide range of sponsored research agreements. Ensures compliance with federal, state, sponsor, and institutional requirements, while fostering effective communication and strong working relationships with faculty, staff, sponsors, and collaborators. Summary of Responsibilities: Review, draft, redline, and negotiate externally funded research agreements, amendments, and non-financial agreements such as NDAs and MOUs from federal, state, foundation, and local government agencies. Works with FAU General Counsel and coordinates with other internal offices such as Export Control, IT, Research Integrity, Technology Development to address intellectual property, indemnification, publication rights, data use, confidentiality, and regulatory compliance (Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), etc.). Obtain required legal approvals for contractual documents and facilitate their execution in accordance with delegated signature authority. Serve as backup for the issuance of outgoing subaward and the complete subaward process. Serve as a resource to OSP staff and stakeholders on complex contracting issues and interpretation of contractual terms. Contribute to the continuous improvement of internal contract and subaward processes in alignment with university policies and compliance standards. Maintain accurate records, logs, documentation, and electronic files related to contracts and outgoing subawards. Stay current on evolving federal and state regulations, sponsor requirements, and institutional policies. Attend relevant regional meetings, trainings, and professional development activities as appropriate. Performs other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Strong organizational and communication skills, with the ability to manage multiple projects simultaneously required. Strong written and verbal communication skills required. Strong analytical and problem-solving skills required. Ability to work collaboratively with faculty, staff, and external partners required. Ability to manage multiple priorities and meet deadlines required. Knowledge of federal, state, and sponsor regulations, including Uniform Guidance required. Demonstrates experience in contract management, contract drafting, negotiation, and compliance required. Preferred experience in contract negotiation, research administration, or grants management. Salary: $65,000 - $72,000 annually. College or Department: Division of Research: Sponsored Programs Contract Administration Location: Boca Raton Work Days and Hours: Monday - Friday, 8 a.m. - 5 p.m. Application Deadline: 2026-06-09 Special Instructions to Applicant: This is a research or research-related support position. As required by Florida Statutes Section 1010.35, a Foreign Influence Screening may be required. APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at ... or send an email at .... To contact Human Resources, please call .... For communication assistance call 7-1-1. Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: www.fau.edu In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to .... Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at ... or send an email to .... To contact Human Resources, please call ... or email .... For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).